Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 21RFP131973C-MH, Bus and Shuttle Services in an amount not to exceed $75,000.00 with MTI Limo and Shuttle Services, Inc. (College Park, GA) to cover additional annual expenses associated with an increase in bus and shuttle services supporting various initiatives and events sponsored by County agencies and County Commissioners. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This increase in spending authority will allow DREAM to cover remaining costs associated with bus and shuttle services for jurors and County staff through the end of the year.
Annually, various County agencies require bus and shuttle services in support of multiple County initiatives including the Department of Community Development’s transport of the homeless to designated shelters during the 2024 winter season, the District Attorney’s Junior DA Summer Intern program, an economic development tour of the Fulton County Executive Airport, and the District 6 Senior Summit.
This increase in spending authority will allow DREAM to cover remaining costs associated with bus and shuttle services for jurors and County staff through the end of the year.
Scope of Work: This contract provides transportation services primarily from Monday through Friday for Fulton County employees and jurors who park at the Brown, Yellow, Red and Silver lots to Fulton County Government Center located at 141 Pryor Street, Justice Center Tower located at 185 Central Avenue, Tax Assessor Office located at 135 Peachtree Street, Central Library located at 1Margaret Mitchell Square NW, and the Fulton County Health Services building located at 10 Park Place.
The Scope of Work includes, but is not limited to, the following:
1. Provide the County, on the 1st day of each month by COB, a status report on the total number of riders, total mileage driven, fuel consumption, and interruptions in service; and
2. Provide the County a Customer Survey Report on a quarterly basis. They are to provide the customer (County staff and jurors) the opportunity to rate the quality of service and expectations being provided (cleanliness, driving, schedule pick-ups, etc.); and
3. Assist the County and Transportation provider to maintain and enhance the performance standards set forth in the proposal.
Community Impact: This will have a dramatically negative on the community if this transportation services are not operational.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested additional spending authority in the total amount of $75,000.00 is sufficient to cover these additional expenditures and any other unanticipated costs for bus and shuttle services for the remainder of FY2024.
Project Implications: This contract provides bus and shuttle services to County employees and jurors; and special transportation for other County agencies, as needed.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase in spending authority is not approved, the County will not have the ability to provide bus and shuttle services for County employees and Jurors.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0124 |
2/16/22 |
$522,857.25 |
|
1st Renewal |
22-0629 |
9/7/22 |
$760,000.00 |
|
2nd Renewal |
23-0712 |
10/18/23 |
$760,000.00 |
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Increase Spending Authority No. 1 |
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$75,000.00 |
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Total Revised Amount |
|
|
$2,117,857.25 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $75,000.00
Prime Vendor: MTI Limo and Shuttle Services, Inc.
Prime Status: African American Male Business Enterprise
Location: College Park, GA
County: Fulton County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total Certified Value: $75,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$522,857.25 |
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Previous Adjustments: |
$1,520,000.00 |
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This Request: |
$75,000.00 |
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TOTAL: |
$2,117,857.25 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5223-1160: General, Department of Real Estate and Asset Management, Professional Services- $53,400.00
Funding Line 2:
100-121-1212-1183: General, Department of Community Development, Transportation Services- $21,600.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |