Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Senior Services, 21RFP000027A-CJC, Senior Transportation Services in the amount of $6,386,735.47 with Transdev, Incorporated (East Point, GA) to provide transportation services for Senior Services and Behavioral Health programs. This is the first of four renewal options. Three renewal options remain. Effective January 1, 2023, through December 31, 2023. (HELD ON 12/7/22) (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) month or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Senior Services recommends approval of the contract renewal for Transdev, Inc. to provide traditional Transportation Services.
Scope of Work: The services provided under this renewal support two (2) Fulton County Departments: Senior Services and Behavioral Health & Developmental Disabilities. The services are provided to the 14 Fulton County Neighborhood Senior Centers, 4 adult day health centers, multipurpose facilities and 3 training centers serving developmentally disabled program participants. The service also includes non-emergency medical appointments, dialysis, and group and center field trips for the Neighborhood Senior Centers.
Community Impact: The services provide transportation to approximately 1,800 Fulton County eligible seniors and developmentally disabled participants.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: The Senior Transportation Service has proved vital to the lives of over 1,800 participants who rely on this service. This service has allowed for eligible Fulton County seniors to make necessary trips in connection to community support, health management and essential appointments and needs. Transportation is the conduit to connect seniors to daily living activities and life enrichment services. Additionally, senior transportation services provide much needed engagement to developmentally disabled citizens in the areas of training, skills building and appointments.
Community Issues/Concerns: If not renewed, over 1,800 eligible seniors will not have transportation to the services needed to maintain and manage their health, connect to community support programs and developmentally disabled participants will not be able to acquire the skills and training needed to be productive citizens within the County.
Department Issues/Concerns: Senior transportation is the top requested service from senior residents. The program is an intervention strategy to provide access to services necessary to seniors and enables them to age in place. If the contract is not renewed, then seniors will experience an interruption and termination of transportation services.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
22-0443 |
6/15/2022 |
$6,287,324.68 |
|
1st Renewal |
|
|
$6,386,735.47 |
|
Total Revised Amount |
|
|
$12,674,060.15 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $6,386.735.47
Prime Vendor: Trans Dev Services, Inc.
Prime Status: Non-Minority
Location: Lombardi, IL
County: DuPage County
Prime Value: $5,767,222.13 or 90.30%
Subcontractor: Vectour Transportation Group
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $45,345.82 or 0.71%
Subcontractor: Banneker Energy
Subcontractor Status: African American Male Business Enterprise
Location: Duluth, GA
County: Gwinnett County
Subcontractor Value: $550,536.60 or 8.62%
Subcontractor: Blue Goose Uniforms, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $7,664.08 or 0.12%
Subcontractor: TWD, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $15,966.84 or 0.25%
Total Contract Value: $6,386.735.47 or 100.00%
Total M/FBE Value $619,513.34 or 9.70%
Exhibits Attached
Exhibit 1: Contractor Performance Reports
Exhibit 2: Contractor Renewal Evaluation
Exhibit 3: Contract Renewal Form
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,287,324.68 |
|
|
Previous Adjustments: |
$0.00 |
|
|
This Request: |
$6,386,735.47 |
|
|
TOTAL: |
$12,674,060.15 |
|
Grant Information Summary
|
Amount Requested: |
$432,400.00 |
☐ |
Cash |
|
Match Required: |
$27,600.00 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2022 |
☐ |
Approval to Award |
|
End Date: |
June 29, 2023 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183W-1567 |
|
|
|
Amount Requested: |
$355,624.64 |
☐ |
Cash |
|
Match Required: |
$19,651.76 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2022 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2023 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183W-1567 |
|
|
Grant Information Summary
|
Amount Requested:$355,624.64☐Cash |
|
|
|
|
Match Required: |
$19,651.76 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2023 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2024 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183W-1567 |
|
|
Grant Information Summary
|
Amount Requested:$509,909.80☐Cash |
|
|
|
|
Match Required: |
$15,954.04 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2022 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2023 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183W-1567 |
|
|
Grant Information Summary
|
Amount Requested:$71,793.20☐Cash |
|
|
|
|
Match Required: |
$15,954.04 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2023 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2024 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183W-1567 |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183W-1192, General, Senior Services, Transportation Services, $4,661,383.19
Funding Line 2:
461-183-TR23-1160, Grants, Senior Services, Professional Services, $355,624.64
Funding Line 3:
461-183-AR23-1160, Grants, Senior Services, Professional Services, $509,909.80
Funding Line 4:
Pending Grant Set Up for ARC ARPA Award, Grants, Senior Services, Professional Services, $432,400.00
Funding Line 5:
461-183-TR24-1160, Grants, Senior Services, Professional Services, $355,624.64
Funding Line 6:
461-183-AR24-1160, Grants, Senior Services, Professional Services, $71,793.20
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: Three renewal options remain |
Overall Contractor Performance Rating:3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
6/15/2022 |
12/31/2022 |