Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Information Technology, 23ITB140062B-PS, Countywide Structured Cabling and Physical Security in the total amount not to exceed $6,975,000.00 with (A) GC&E Systems Group, Inc. (Norcross, GA) in the amount not to exceed $4,528,095.00; and (B) NetPlanner Systems, Inc. (Peachtree Corners, GA) in the amount not to exceed $2,446,905.00 to provide countywide structured cabling services. This action exercises the first of two renewal options. One renewal option remains. Effective January 1, 2025 through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract will provide the county with cabling products and services to meet the requirements as delineated within the Scope of Work. The County has explicit requirements encompassing Structured Cabling and Physical Security services to support operational and capital projects to include day-to-day departmental requirements and ongoing requirements to facilitate moves, additions, and changes to its voice, data, video surveillance and card access control infrastructure components. We adopted a multi-vendor strategy to heighten value for Fulton County by reducing the risk of single-vendor dependencies (capability or capacity) and spur competition.
Scope of Work: Providing products and services supporting Fulton County Structured Cabling and Physical Security (Access Control and Video Surveillance) Infrastructure. Providing products for the installation and maintenance of Fulton County main distribution frames (MDF's), intermediate distribution frames (IDF's), Data Center, and other cable distribution requirements. This includes installation of inside and outside plant structured cabling as well as associated equipment and services to support the cabling and its operability. The installations will comprise of Voice, Data, Video Surveillance and Physical Access Control System cabling infrastructures. Cabling types will consist of copper, fiber, low and high voltage electrical to include new buildings and renovations, as well as additions to and repair of existing cabling systems. Products and services will be provided by the selected vendor, on demand, and as determined by Fulton County.
Community Impact: The approval of this item will allow community projects within the county’s public facilities to continue as scheduled. Provide cabling and physical security infrastructure supporting technology and safety contributing to the quality of life for both individuals and groups in the community.
Department Recommendation: The Department of Information and Technology recommends approval.
Project Implications: If the Board action is not approved the County will not be able to continue with operational and capital projects within county buildings and Infrastructure improvement plans without a valid cabling contract.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: The Countywide Structured Cabling and Physical Security contract is essential to FCIT to ensure consistency, standardization, and quality of structured cabling physical security infrastructures throughout facilities all over the County.
Contract Modification
GC&E Systems Group, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0201 |
3/20/2024 |
$4,528,095.00 |
|
1st Renewal |
|
|
$4,528,095.00 |
|
Total Revised Amount |
|
|
9,056,190.00 |
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0201 |
3/20/2024 |
$2,438,205.00 |
|
1st Renewal |
|
|
$2,446,905.00 |
|
Total Revised Amount |
|
|
$4,885,110.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
A)
Contract Value: $4,528,095.00
Prime Vendor: GC & E Systems Group, Inc.
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $6,975,000.00 or 100.00%
(B)
Contract Value: $2,446,905.00
Prime Vendor: NetPlanner Systems
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $6,975,000.00 or 100.00%
Total Contract Value: $6,975,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached
Exhibit 1; FY25 Proposed Project List
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation
Contact Information title
Kevin Kerrigan, Chief Information Officer, Information Technology - 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,966,300.00 |
|
Previous Adjustments: |
|
|
This Request: |
$6,975,000.00 |
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TOTAL: |
$13,941,300.00 |
|
|
|
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
Subject to availability of FY2025 Budget and Board of Commissioners “BOC” approval
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
GC&E Systems Group, Inc. Rating: 97
NetPlanner Systems, Inc. Rating: 91
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2024 |
10/31/2024 |