Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Finance Department, #20RFP0827C-MH, Printing & Mailing Water and Sewer Bills in the amount of $279,000.00 with Dove Mailing Inc. (Atlanta, GA) to provide printing and mailing of the County's water and sewer bills. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Printing and Mailing Water and Sewer Bills for the County's approximately 78,000 water customers. The amount requested will accommodate the recent US Postal service increases.
Community Impact: This contract will affect all the county’s water and sewer customers in Roswell, Alpharetta, Johns Creek and Milton.
Department Recommendation: Finance recommends approval.
Project Implications: While many customers utilize online capabilities, printed and mailed bills are still utilized by the County.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0977 |
12/16/2020 |
$254,121.00 |
|
1st Renewal |
|
|
$279,000.00 |
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Total Revised Amount |
|
|
$533,121.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $279,000.00
Prime Vendor: Dove Mailing Inc.
Prime Status: African American Male Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $279,000.00 or 100.00%
Total Contract Value: $279,000.00 or 100.00%
Total M/FBE Value: $279,000.00 or 100.00%
Exhibits Attached
Contact Information (Type Name, Title, Agency and Phone)
title
Hakeem Oshikoya, Finance Director, 404-612-7641
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$254,121.00- |
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Previous Adjustments: |
|
|
This Request: |
$279,000.00 |
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TOTAL: |
$533,121.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201-210-2111-1160: Water & Sewer Revenue, Finance, Professional Services $249,000.00
Funding Line 2:
201-540-5401-1160: Water & Sewer Revenue, Public works, Professional Services -$30,000.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2021 |
9/30/2021 |