Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138805C-GS, Carpet, Carpet Installation and Repair Services Countywide, in an amount not to exceed $345,000.00 with (A) G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta (Norcross, GA) in an amount not to exceed $145,000.00; (B) HPI Floor, LLC (Atlanta, GA) in an amount not to exceed $125,000.00; and (C) Brad Construction Company II (Fayetteville, GA) in the amount not to exceed $75,000.00, to provide carpet, carpet tile installation and repair services on an “as-needed” basis for Countywide facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts furnish all materials, labor, tools, equipment, and appurtenances necessary to provide carpet and carpet tile installation and carpet repair to facilities Countywide. These contracts are a vital part of DREAM’s ability to maintain safe, functional, and aesthetically sound facilities. Without this contract, flooring within Fulton County facilities could go without necessary maintenance/replacement and provide for a potentially hazardous environment. The deterioration of floor coverings in many well-traveled locations like court rooms and public corridors could be a cause for tripping hazards and health hazards from deteriorating carpets.
Scope of Work: The Scope of Work include, but not limited to:
• Removal and reinstallation of existing furniture when required
• Removal and disposal of existing carpet/carpet tiles
• Installation of new variety types of carpet tiles in accordance with product manufactures
Community Impact: These contracts are necessary to maintain a safe, functional, and comfortable flooring for the patrons and employees in County facilities
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These contracts are time and materials contracts and the requested total spending authority in the amount of $345,000.00 is sufficient to cover the costs for all labor, replacement, and installation of new carpet for County facilities for FY2025.
Project Implications: These contracts ensure worn carpet is replaced in a timely manner. Without these contracts, flooring within Fulton County facilities could go without necessary maintenance and provide for a potentially hazardous environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department does not have the resources, specialty tools and equipment to provide carpet and carpet tile installation repair services Countywide.
Contract Modification
(A) G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0270 |
4/17/24 |
$145,000.00 |
|
1st Renewal |
|
|
$145,000.00 |
|
Total Revised Amount |
|
|
$290,000.00 |
(B) HPI Floors, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0270 |
4/17/24 |
$125,000.00 |
|
1st Renewal |
|
|
$125,000.00 |
|
Total Revised Amount |
|
|
$250,000.00 |
(C) Brad Construction Company II, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0270 |
4/17/24 |
$75,000.00 |
|
1st Renewal |
|
|
$75,000.00 |
|
Total Revised Amount |
|
|
$150,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $345,000.00
(A)
Prime Vendor: G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta
Prime Status: Hispanic Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Prime Value: $113,100.00 or 78.00%
Subcontractor: Prosource
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $31,900.00 or 22.00%
Total Contract Value: $145,000.00 or 100.00%
Total Certified Value: $113,100.00 or 78.00
(B)
Prime Vendor: HPI Floor, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $125,000.00 or 100.00%
Total Contract Value: $125,000.00 or 100.00%
Total Certified Value: $125,000.00 or 100.00%
(C)
Prime Vendor: Brad Construction Company II
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total Certified Value: $75,000.00 or 100.00%
Grand Contract Value: $345,000.00 or 100.00%
Grand Certified Value: $313,100.00 or 90.75%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$345,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$345,000.00 |
|
TOTAL: |
$690,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $200,000 “Subject to availability of funding adopted for FY2025 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $145,000 Subject to availability of funding adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
G.S.A.T. Restoration dba Paul Davis CPR Memo
HPI Floor 76
Brad Construction Company II 79
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |