Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Department of Public Works, 21ITB000014A-CJC, Sanitary Sewer Easement Maintenance in the amount of $871,732.29 with NaturChem, Inc. (Conyers, GA), to provide sanitary sewer easement maintenance in both the North and South Fulton service areas. Effective January 1, 2022 through December 31, 2022 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to award this contract to the lowest responsible bidder, NaturChem, Inc., to provide sanitary sewer easement maintenance in both the North and South Fulton service areas.
Scope of Work: The contract allows a private contractor to provide water and sewer easement clearing activities along the North Fulton water and wastewater system and sewer easement clearing activities along the South Fulton wastewater system on property owned and maintained by Fulton County.
The recommended award amount of this contract is $871,732.29 which is $9,029.50 (1%) less than the previous contract award amount for the same services provided by the same contractor.
Community Impact: Easement clearing activities relating in particular to water and sewer easements may cause an impact on surrounding neighborhoods as the activities usually result in the removal of trees and shrubs that may be interfering with access to the water and wastewater pipes that are located within the easement owned by Fulton County.
Department Recommendation: The Department of Public Works recommends approval to award to the lowest responsible bidder, NaturChem, Inc. with two renewal options.
Project Implications: Easement clearing activities provide access to conduct maintenance and repairs to the water and wastewater system. In the event that access is impeded due to overgrown easements, this could result in sewer spills and water main breaks which could impact the environment negatively and create potential health concerns.
Community Issues/Concerns: In the past, some residents have expressed concern regarding the removal of trees due to the resulting disturbance of the existing environment, but the work is nevertheless necessary.
Department Issues/Concerns: This is a continuation of a program that started in 2014. Over the past 5 years (2016 - 2020), approximately 557 acres of easements have been cleared and maintained.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $871,732.29
Prime Vendor: NaturChem, Inc.
Prime Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Prime Value: $871,732.29 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation of Award
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$871,732.29 |
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TOTAL: |
$871,732.29 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $435,866.15
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $435,866.14
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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3/5/2021 |
9/30/2021 |