Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing Contract - Public Works Department, 21RFP131557K-DB, Design/Build Services for Big Creek Water Reclamation Facility (WRF) Standby Generator System Project with the Georgia Power Company (Atlanta, GA) for an extension of time to provide installation and testing for power generation facilities at the Big Creek WRF. This request is for an additional 89 days for the expansion and upgrade. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Under Agenda Item No. 22-0063 at the 1/19/2022 meeting the BOC awarded a design-build construction contract to the Georgia Power Company in the amount of $12,879,472.00 to provide design/build services for the power generation system at the Big Creek WRF.
Scope of Work: The Public Works Department is seeking a time only extension to contract #21RFP131557K-DB with no changes to the current scope of work or cost. The Public Works Department is seeking a time extension that would align all remaining activities under this contract with the overall schedule for Big Creek Upgrade/Expansion. Approval of this item would move the substantial completion date from May 10, 2024 to August 7, 2024, an increase of 89 days.
Completing the Big Creek WRF expansion and upgrade will be extremely difficult if this action is not approved. The Georgia Power Company has several scope items that have not been completed, including testing on the installed equipment and other safety related items. Georgia Power’s work provides all the primary and auxiliary power generation required to operate the plant. Ensuring this work has been completed and meets the needs to adequately continue the treatment process is at the heart of making the overall expansion/upgrade a successful project.
Community Impact: No immediate community impact has been noted or expected.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: This extension would better allow Georgia Power to complete all activities in accordance with the larger Big Creek WRF Expansion and Upgrade being completed by the Archer-Western/Brown and Caldwell JV.
Community Issues/Concerns: No community issues/concerns have been noted.
Department Issues/Concerns: Public Works does not have any issues or concerns with allowing a time only extension to Georgia Power.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0063 |
1/19/2022 |
$12,879,472.00 |
|
Amendment No.1 |
Code 102-364 |
1/03/2024 |
$.00 |
|
Amendment No.2 |
Code 102-364 |
4/11/2024 |
$.00 |
|
Amendment No.3 |
|
|
$.00 |
|
Total Revised Amount |
|
|
$12,879,472.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Time Extension
Prime Vendor: Georgia Power Company
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: Time Extension
Total Contract Value: Time Extension
Total Certified Value: Time Extension
Exhibits Attached
Exhibit 1: Extension No. 1 to Form of Agreement
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$12,879,472.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$0.00 |
|
TOTAL: |
$12,879,472.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S158: Water & Sewer R&E, Public Works, Big Creek Generator
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Key Contract Terms |
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Start Date: |
End Date: 8/7/2024 |
|
Cost Adjustment: $0.00 |
Renewal/Extension Terms: 89 Days |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
11/9/2023 |
2/8/2024 |