Department
Police
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - 23ITBC138578B-RT - Uniforms, Footwear, and Duty in the amount $99,000.00 with Smyrna Police Distributors (Smyrna, GA) to provide Uniforms, Footwear and Duty Gear for police personnel. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024 through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394 (6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Police Department requests approval to renew an existing contract with Smyrna Police Distributors to provide uniforms, footwear, and duty gear for police personnel.
Scope of Work: Smyrna Police Distributors will provide uniforms, footwear, and duty gear for police personnel. Smyrna Police Distributors has a local retail location that can custom fit uniforms and maintains a large inventory of items and can quickly respond to departmental requirements.
Community Impact: A professional police uniform is a reminder to the community of the motto “To Protect and to Serve”.
Department Recommendation: The Police Department recommends approval of this item.
Project Implications: Without uniforms, it would be difficult to identify police officers from non-police officers, or to their colleagues who require assistance, and to quickly identify each other in emergency situations for ease of coordination.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: There are no department issues/concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
|
|
$27,200.00 |
|
1st Renewal |
|
|
$99,000.00 |
|
Total Revised Amount |
|
|
$126,200.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $99,000
Prime Vendor: Smyrna Police Distributors
Prime Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Prime Value: $99,000 or 100.00%
Total Contract Value: $99,000 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Form
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
W. Wade Yates, Chief of Police, Police Department, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$27,200.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$99,000.00 |
|
TOTAL: |
$126,200.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source:
100-320-3202-1455: General Fund, Police, Reports and Permits, Uniforms - $4,200
100-320-3206-1455: General Fund, Police, Headquarters Operations & Logistics, Uniforms - $2,230
100-320-3212-1455: General Fund, Police, Special Operations, Uniforms - $5,000
100-320-5207-1455: General Fund, Police, Facility Security, Uniforms - $18,570
301-320-3201-1455: South Fulton Sub-District, Police, Uniform Patrol, Uniforms - $65,000
301-320-3205-1455: South Fulton Sub-District, Police, Criminal Investigations, Uniforms - $4,000
Funding Line 1:
100-320-3202-1455
Funding Line 2:
100-320-3206-1455
Funding Line 3:
100-320-3212-1455
Funding Line 4:
100-320-5207-1455
Funding Line 5:
301-320-3201-1455
Funding Line 6:
301-320-3205-1455
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: 1st of 2 renewal options |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/7/2023 |
11/6/2023 |