Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Library System - #22ITB0210B-EC Shelf-Ready Foreign Language Books for Adults in the amount of $36,520.00 with Multi-Cultural Books and Video (Madison Heights, MI) to provide foreign language books in multiple languages to all 34 library locations. This action exercises the first of three renewal options. Two renewal options remain. Effective dates: January 1, 2023 to December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Fulton County Library System (FCLS) will receive -ready foreign language books for adults on an add needed basis. The purpose of this request is to provide the library with new materials and replacement copies of worn and grubby titles.
Scope of Work: The vendor will provide fiction and non-fiction materials in all subject areas that are written in Hindi, Korean, Chinese, Farsi, Arabic and Russian. The vendor will also provide an inventory of adult fiction and non-fiction (in all Dewey ranges) large enough to supply the range and languages of books described above.
Community Impact: There is no community impact.
Department Recommendation: The County recommends approval of this contract.
Project Implications: There are no project implications if this is not approved.
Community Issues/Concerns: There are no Community Issues.
Department Issues/Concerns: There are no Department Issues.
Contract Modification
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CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
22-0385 |
6/01/2022 |
$36,520.00 |
|
Renewal No. 1 |
|
|
$36,520.00 |
|
Total revised Amount |
|
|
$73,040.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $36,520.00
Prime Vendor: Multi-Cultural Books and Video
Prime Status: Non-Minority
Location: Madison Heights, MI
County: Oakland County
Prime Value: $36,520.00 or 100.00%
Total Contract Value: $36,520.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Contractor Performance Report
Exhibit 2: Contract Renewal Agreement Form
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager, Library, 404-771-7578
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$36,520.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$36,520.00 |
|
TOTAL: |
$73,040.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General, Library, Books-Library
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 renewal options remain |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |