Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid #21ITB128258C-CG, Janitorial Services for Selected Fulton County Facilities (Groups C, D & G) in the in the amount of $333,282.00 with (B) Buckhead Elite Construction Trust (Atlanta, GA) for Group G (Senior Centers- North & South), to provide the highest quality cleaning services for these selected Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contracts to provide Janitorial Services for Selected Fulton County Facilities (Groups C, D & G) for FY2022.
Scope of Work: These contracts provide general cleaning for selected Fulton County facilities (Groups C, D, & G) for the Department of Real Estate and Asset Management (DREAM). The contractor that provided services for groups C and D, informed the County on November 30, 2021 of their decision not to renew the contracts for Groups C and D for FY2022. The Department of Real Estate and Asset Management will submit a separate agenda item to award the contracts for Groups C and D to the next lowest responsible bidders.
The janitorial contractors shall furnish all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at these facilities which consists of:
• Buckhead Elite Construction Trust, LLC: - Group G: (North Senior Centers) - Consists of 5 facilities (HG Darnell, North Fulton, DC Benson, Dogwood and New Horizons) with a total of 74,002 cleanable sq. ft.; and (Central Senior Centers) which consist of two (2) facilities (Edgewood and Helene S. Mills) with a total of 30,093 cleanable sq. ft.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and material contract. The total requested spending authority in the amount is sufficient to cover the cost for cleaning materials, janitorial supplies, labor hours to include day porters and additional events and unanticipated emergencies that may require additional janitorial support to maintain the required cleaning in these facilities for FY2022.
Project Implications: This contract is designed to provide and maintain sustainable, clean and sanitary County facilities. The effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not renewed, the Department will not be able to provide janitorial services for the selected County facilities.
Contract Modification
(B) Buckhead Elite Construction Trust
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0519 |
7/14/21 |
$138,847.50 |
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1st Renewal |
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$333,282.00 |
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Total Revised Amount |
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$472,129.50 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
(B)
Contract Value: $333,282.00
Prime Vendor: Buckhead Elite Construction Trust, LLC
Prime Status: African American Female Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $333,282.00 or 100.00%
Subcontractor: None
Total Contract Value: $333,282.00 or 100.00%
Total M/FBE Value: $333,282.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$362,515.35 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$333,282.00 |
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TOTAL: |
$695,797.35 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $333,282.00 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal options remaining |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |