Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Finance, 23RFP100423C-MH, Annual Audit Services in the amount of $304,000 with PJC Group, LLC to provide Annual Audit Services including OMB Uniform Guidance (Single Audit), T-SPLOST and the Fulton County Employees Retirement System. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025 through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: All local governments in Georgia are required to submit audited financial statements to the State of Georgia Department of Audits and Accounts under O.C.G.A. 36-81-7. This code section also requires the State Auditor review these financial statements to ensure compliance with generally accepted accounting principles, generally accept government audited standards, and federal and state regulations.
Scope of Work: In addition to auditing the County's annual financial statement, this contract also includes the required annual audits specific to federal and state grants under federal OMB Uniform Guidance. Also, the Georgia Department of Human Services requires the County to submit annual audited supplementary information relative to the DHS funded grants each program year, the required Transportation SPLOST audit and the Fulton County Employees Retirement System annual audit.
Community Impact: N/A
Department Recommendation: Recommend Approval
Project Implications: N/A
Community Issues/Concerns: N/A
Department Issues/Concerns: N/A
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0054 |
1/24/2024 |
$295,000.00 |
|
Renewal No. 1 |
|
|
$304,000.00 |
|
Total Revised Amount |
|
|
$599,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $304,000
Prime Vendor: PJC Group, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $304,000.00 or 100.00%
Total Contract Value: $304,000.00 or 100.00%
Total Certified Value: $304,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Hakeem Oshikoya, Finance Director, 404-612-7641
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$295,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$304,000.00 |
|
TOTAL: |
$599,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1225, General fund, Non-Agency, Annual Audit $248,500, pending approval in the FY 2025 Budget
Funding Line 2:
415-999-R040-1160 Fulton County Employees Retirement System, Non-Agency, Professional services, $18,250, pending approval in the FY 2025 Budget
Funding Line 3:
308-540-5400-1160 Fulton County T-SPLOST Administration fund, Public Works, Professional Services. $37,750, pending approval in the FY 2025 Budget
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Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: $304,000 |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2024 |
9/30/2024 |