Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Public Works, 23ITB139005A-JWT, Standby Utility Pavement Patching & Paving Services in an amount not to exceed $300,000.00 with the K&E Group USA, LLC (Atlanta, GA) to provide standby utility pavement patching and paving services. Effective upon BOC approval through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☒
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This request is for an increase in spending authority for K&E Group USA, LLC (Atlanta, GA) to provide standby utility pavement patching and paving services.
This a unit based contract and the unit prices items are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the Bidder proposes to do the additional work at the unit prices stated. The increase in spending request is due to the following:
1. Large backlog of patches that needed to be completed at the start of the contract.
2. We have had a number of projects this spring.
3. The sizes of the patches are much larger than initially planned for because the cities are requiring full lane patches beginning and ending 100 feet before the utility cut. So if we do a simple 6x6 utility cut thesis of the patch is 206x12.
This request is within the Public Works budget and no additional funding is required.
Scope of Work: The contract provides for Standby Utility Pavement Patching & Paving Services. The work consists of providing all labor, equipment, and materials necessary for the construction, installation, and emergency repair of, among other things, streets, sidewalks, curbs, gutters, and other pavement within Fulton County. The work includes providing an emergency paving repair crew on an as-needed basis. All work shall be in conformance with the contract documents, drawings, and Fulton County standards and specifications. The work will be located in various locations throughout Fulton County. The first renewal of the contract was approved on 12/20/2023, Item # 23-0947, for $300,000,000. This request for additional spending authority is necessary because the number and size of repairs has exceeded the amount projected for the year and we will deplete the current funding amount before the end of the second quarter of 2024.
Community Impact: This contract will benefit the community by providing patching to pavement disturbed by water and sewer maintenance, installations, and repairs.
Department Recommendation: The Department of Public Works recommends approval of this increase in spending authority.
Project Implications: This service ensures the immediate repair of damaged pavement and pavement patching in locations throughout Fulton County.
Community Issues/Concerns: The Department of Public Works is not aware of any Community issues or concerns.
Department Issues/Concerns: No issues or concerns have been raised by the Department of Public Works.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0636 |
9/20/23 |
$300,000.00 |
|
1st Renewal |
23-0947 |
12/20/23 |
$300,000.00 |
|
Amendment No. 1 |
|
|
$300,000.00 |
|
2nd Renewal |
|
|
$.00 |
|
Total Revised Amount |
|
|
$900,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $300,000.00
Prime Vendor: K & E Group USA, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $225,000.00 or 75.00%
Subcontractor: Kemi Construction
Subcontractor Status: African American Male Business Enterprise
Location: College Park, GA
County: Fulton County
Contract Value: $75,000.00 or 25.00%
Total Contract Value: $300,000.00 or 100%
Total Certified Value: $300,000.00 or 100%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment Form No. 1
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Wyvern Budram, Traffic Operations Manager, Public Works, 404-612-2249.
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$600,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$300,000.00 |
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TOTAL: |
$900,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-W053: Water & Sewer R & E, Public Works - $300,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/14/2024 |
3/31/2024 |