Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Public Works, 17RFP031617K-DJ Progressive Design/Build Services for Big Creek Water Reclamation Facility (WRF) Expansion Project Phase 2B in the amount of $3,782,603.00 with Archer Western-Brown and Caldwell Joint Venture (Atlanta, GA) to cover costs associated with tariffs for equipment/material purchases and overall improvements to the project site and existing administration building and to extend the contract for an additional 30 days to the contract days to allow for completion of these items. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Choose an item.
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The current structure of the contract between the Fulton County and the Joint Venture (JV) requires that the Public Works Department seek BOC approval for all spending increases over the previously approved GMP (Guaranteed Maximum Price). This includes utilization of the project’s Owner Contingency. If approved, the Public Works Department will use these contingency funds to cover all costs within this action. In addition, the Public Works Department is seeking an extension of 30 days to the end of contract to allow for the completion of the activities as outlined within this item.
Scope of Work: The Public Works Department is seeking the approval to utilize the Owner’s Contingency within the contract for the four (4) following items:
|
Item |
Scope of Work Description |
Cost |
|
1 |
Demolition of existing aerobic digestor foundation and under slab piping. It expected this activity can be accomplished within 30 calendar days. |
$322,353.00 |
|
2 |
Removal of grit and wastewater from digestors ahead of demolition. |
$1,314,625.00 |
|
3 |
Administration Building window replacement and store front upgrades. |
$24,076.00 |
|
4 |
Tariffs including claims for the following material/services: (a) reinforcement steel escalation in the amount of $139,385.40 (b) Carbon media and RFP (reinforced fiber-glass piping) price escalations with ECS Environmental in the amount of $849,782.31 (c) stainless steel price escalations in the amount of $411,926.94 (d) structural steel/miscellaneous metal price escalations in the amount of $ $298,302.14(e) Grier Trucking escalations in the amount of $ 35,952.00, (f) material escalations for Ovivo, USA in the amount of $158,392.50, and (g) reinforced fiberglass piping with Enduro in the amount of $227,807.58. |
$2,121,549.00 |
The funds for these elements are included within the Owner’s Contingency for the project and no additional funds are being requested as part of this item.
Community Impact: No direct impact to the community is expected from these items.
Department Recommendation: The Department of Public Works recommends approval of this item.
Project Implications: Approval of this item will allow the Joint Venture to address price escalations/tariff costs incurred by subcontractors and other vendors on the project. It will also allow the site to be fully prepared for any future needs.
Community Issues/Concerns: No community issues/concerns have been noted.
Department Issues/Concerns: The Public Works Department has not identified any concerns/issues with this request.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0476 |
7/8/2020 |
$274,768,712.00 |
|
Change Order #1 |
22-0661 |
9/21/2022 |
$259,128.00 |
|
Change Order #2 |
23-0075 |
2/1/2023 |
$339,444.13 |
|
Change Order #3 |
24-0078 |
1/10/2024 |
$759,719.88 |
|
Change Order #4 |
|
|
$3,782,603.00 |
|
Total Revised Amount |
|
|
$279,909,607.01 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,782,603.00
Prime Vendor: Archer Western/Brown and Caldwell (JV Partners 50/50JV (Both firms Non- Minority)
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $2,347,744.86 or 62.07%
Subcontractor: Anatek, Inc.
Subcontractor Status: Hispanic Female Business Enterprise -Certified
Location: Marietta, GA
County: Cobb County
Contract Value: $115,500.00 or 3.05%
Subcontractor: Cowart Industrial Services
Subcontractor Status: Non-Minority
Location: Carrollton, GA
County: Carroll County
Contract Value: $1,044,500.00 or 27.61%
Subcontractor: Diamond Glass Company
Subcontractor Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Contract Value: $24,076.00 or 0.64%
Subcontractor: Grier Trucking
Subcontractor Status: African American Male Business Enterprise - Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $33,600.00 or 0.89%
Subcontractor: SSD Contracting
Subcontractor Status: Hispanic Male Business Enterprise - Certified
Location; Chamblee, GA
County: DeKalb County
Contract Value: $217,182.14 or 5.74%
Total Contract Value: $3,782,603.00 or 100.00%
Total Certified Value: $366,282.14 or 9.68%
Exhibits Attached:
Exhibit 1: Change Order
Exhibit 2: Contractor’s Performance Report
Contact Information
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$274,768,712.00 |
|
Previous Adjustments: |
$1,358,292.01 |
|
This Request: |
$3,782,603.00 |
|
TOTAL: |
$279,909,607.01 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
235-540-5400-S157: W&S Construction-2020, Public Works, Big Creek Plant Expansion, $3,782,603.00
|
Key Contract Terms |
|
Start Date: BOC Approval |
End Date: 9/6/2024 |
|
Cost Adjustment: $3,782,603.00 |
Renewal/Extension Terms: 30 Days |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
3/12/2024 |
5/13/2024 |