Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITB134934C-MH, Moving Services in the total amount not to exceed $265,000.00 with (A) Beltmann Relocation Group (Stone Mountain, GA) in an amount not to exceed $85,000.00; (B) ALS Van Line Services, Inc. (Atlanta, GA) in an amount not to exceed $100,000.00; and, (C) Tuxedo Logistics, LLC dba Allied Commercial Services (Columbus, GA) in an amount not to exceed $80,000.00 to provide moving services on an as-needed basis for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts furnish all materials, parts, labor, tools, equipment, transportation, and appurtenances necessary to provide moving services on an “as-needed” basis for Fulton County.
Scope of Work: The Scope of Work also includes, but not limited to:
1. Provide moving cost and timeline estimate for each moving project upon request.
2. Packing, loading, and unloading of shelving, file cabinets, boxes, and related office equipment when required.
3. Cleaning up after each phase of the move, this directly related to packing/unpacking.
To ensure these contractors have ample opportunity to provide services, we will alternate between the three moving companies and this will allow the County maximum flexibility in having an alternate source to handle multiple large scales moves.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested total spending authority in the amount of $265,000.00 for FY2025, is an increase of $115,000.00 over FY2024. This service contract has been requested more frequently for the past several years from multiple County agencies for additional moving services in support of relocation to the new Fulton County Central Warehouse and supporting the Department of Registration and Elections for the 2024 Presidential Primaries and General Election Runoffs. These additional moving services costs the County approximately $1,042,696.00.
This a countywide contract and the spending authority requested anticipates additional requests by other User departments/agencies with the coordination and management by DREAM.
Additionally, the requested total spending authority in the amount of $265,000.00 for FY2025 will allow for pending large scale moves associated with office renovations resulting from the space utilization study currently underway. The total spending authority will also afford the County sufficient flexibility to address the possibility of unscheduled large scale moves in an efficient and timely manner, and to address the increase of rising gas and vehicle costs associated with this service.
Project Implications: This service is critical for large move associated with relocation of County agencies due to building renovation or lease office space.
Community Issues/Concerns: No concerns that we are aware of.
Department Issues/Concerns: If these contracts are not approved, the Department will not be able to provide moving services for Departments associated with relocation.
Contract Modification
(A) Beltmann Relocation Group
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11/16/22 |
$60,000.00 |
|
Increase Spending Authority No. 1 |
23-0172 |
3/1/23 |
$130,000.00 |
|
1st Renewal |
23-0695 |
10/18/23 |
$60,000.00 |
|
Increase Spending Authority No. 2 |
24-0244 |
4/17/24 |
$22,975.00 |
|
2nd Renewal |
|
|
$85,000.00 |
|
Total Revised Amount |
|
|
$357,975.00 |
(B) ALS Van Line Services, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11/16/22 |
$50,000.00 |
|
1st Renewal |
23-0695 |
10/18/23 |
$50,000.00 |
|
Increase Spending Authority No. 1 |
24-0244 |
4/17/24 |
$35,000.00 |
|
2nd Renewal |
|
|
$100,000.00 |
|
Total Revised Amount |
|
|
$235,000.00 |
(C) Tuxedo Logistics, LLC dba Allied Commercial Services
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11/16/22 |
$40,000.00 |
|
Increase Spending Authority No. 1 |
23-0634 |
9/20/23 |
$555,397.00 |
|
1st Renewal |
23-0695 |
10/18/23 |
$40,000.00 |
|
Increase Spending Authority No. 2 |
24-0240 |
4/17/24 |
$252,000.00 |
|
Increase Spending Authority No. 3 |
24-0244 |
4/17/24 |
$47,320.00 |
|
2nd Renewal |
|
|
$80,000.00 |
|
Total Revised Amount |
|
|
$1,014,717.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $265,000.00
(A)
Contract Value: $85,000.00
Prime Vendor: Beltman Relocation Group
Prime Status: Non-Minority
Location: Stone Mountain, GA
County: Dekalb County
Prime Value: $85,000.00 or 100.00%
Total Contract Value: $85,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $100,000.00
Prime Vendor: ALS Van Line Services, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $100,000.00 or 100.00%
Total Contract Value: $100,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $80,000.00
Prime Vendor: Tuxedo Logistics, LLC dba Allied Commercial Services
Prime Status: African American Male Business Enterprise
Location: Columbus, GA
County: Muscogee County
Prime Value: $80,000.00 or 100.00%
Total Contract Value: $80,000.00 or 100.00%
Total Certified Value: $80,000.00 or 100.00%
Grand Contract Value: $265,000.00 or 100.00%
Grand Certified Value: $80,000.00 or 30.19%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$150,000.00 |
|
Previous Adjustments: |
$1,192,692.00 |
|
This Request: |
$265,000.00 |
|
TOTAL: |
$1,607,692.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $150,000.00 “Subject to availability of funding adopted for FY 2025 by BOC, and the contingent approval of other user departments”
Funding Line 2:
100-265-2653-1160: General, Registration & Elections, Professional Services- $30,000.00 “Subject to availability of funding adopted for FY 2025 by BOC”
Funding Line 3:
100-265-2654-1160: General, Registration & Elections, Professional Services- $30,000.00 “Subject to availability of funding adopted for FY 2025 by BOC”
Funding Line 4:
100-265-2655-1160: General, Registration & Elections, Professional Services- $25,000.00 “Subject to availability of funding adopted for FY 2025 by BOC”
Funding Line 5:
100-265-2658-1160: General, Registration & Elections, Professional Services- $30,000.00 “Subject to availability of funding adopted for FY 2025 by BOC”
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Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating:
Beltmann Relocation Group 94
ALS Van Line Services, Inc. 85
Tuxedo Logistics, LLC dba Allied Commercial Services 97
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |