Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 25ITB1450138A-ST, Fire Hydrants Maintenance and Repairs in the amount not to exceed $300,000.00 with American Flow Service, LLC (Conyers GA), to provide fire hydrants maintenance and repairs. Effective January 1, 2026, through December 31, 2026, with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval of the lowest responsible bidder to provide fire hydrant maintenance and repairs.
Scope of Work: This contract will furnish all materials, labor, tools, equipment, and appurtenances necessary for providing fire hydrant maintenance and repairs for the Department of Public Work. This is an indefinite quantity unit price contract.
Community Impact: Fire hydrants need to be maintained to ensure that they are properly operating for use by the various Fire Departments within the North Fulton Water System to extinguish fires when called upon during emergencies.
Department Recommendation: The Department of Public Works recommends approval.
A single bid analysis was conducted, and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
Project Implications: There are four (4) city Fire Departments, Milton, Alpharetta, Roswell, and Johns Creek, within the North Fulton Water System. Each Fire Department reports any fire hydrant issues to Fulton County as they are discovered. The fire hydrant maintenance and repair contract allow Fulton County to address these problems promptly. Proper maintenance of the water distribution system ensures effective fire extinguishing capabilities and maintains customer safety and confidence in the water system.
Community Issues/Concerns: None that are known by the Public Works Department.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with this agenda item.
Contract Modification: New Procurement
Contract & Compliance Information
Contract Value: $300,000.00
Prime Vendor: American Flow Service, LLC
Prime Status: Non-Minority
Location: Conyers GA
County: Rockdale County
Prime Value: $300,000.00 or 100.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Recommendation of Award
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Adriana Bustillos, Deputy Director, Public Works, 404-612-7407
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$300,000.00 |
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TOTAL: |
$300,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $300,000.00.
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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3/22/2025 |
6/21/2025 |