Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contract - Registration and Elections, SWC# 99999-001-SPD0000136, Temporary Staffing Services - Clerical & Light with Abacus Corporation (Morrow, GA) in an amount not to exceed $2,537,035.32 to provide temporary staffing services for Public Service Commission Primary / Municipal Primary, June 17, 2025, Election only based on the contract terms of the referenced statewide contract ending June 30, 2025. Effective upon execution of contract through June 30, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-460, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: A solicitation was issued for temporary staffing for all 2025 elections for the period of March 2025 to December 2025 pursuant to Statewide contract 99999-001-SPD0000136, Temporary Staffing Services - Clerical & Light.
The statewide contract term expires June 30, 2025; therefore, this request is to fund temporary staffing up to June 30, 2025. The Department will submit another request for approval upon renewal of the statewide contract to provide temporary staff for the remaining of the year, July 1, 2025, to December 31, 2025.
Scope of Work: The statewide contract will provide supplemental staffing services to prepare and conduct the above-mentioned scheduled elections. To successfully conduct a county-wide election, the Registration and Elections Department needs to
hire approximately 352 workers. The County is not equipped to manage that workload of recruiting and hiring the mass amount. Thus, it is essential to contract these services to a professional recruitment vendor, to meet the necessary volume of staff for each election. The Department of Registration and Elections recommends approval of statewide contract to provide temporary staffing services for the Public Service Commission Primary / Municipal Primary Election.
Cost & Staffing: Number of workers
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Election period |
Total Billing |
Number of staff |
|
Public Service Commission Primary & Municipal Primary Election |
$2,537,035.32 |
352 |
|
Public Service Commission Primary Runoff & Municipal Primary Runoff Election |
$1,156,704.93 |
345 |
|
Public Service Commission General & Municipal General Election |
$3,038,985.33 |
351 |
|
Public Service Commission General Runoff & Municipal General Runoff Election |
$1,124,308.17 |
344 |
|
Total |
$7,857,033.75 |
Community Impact: It will have a negative effect on the community, if the voter registration and elections’ process is not handled efficiently due to shortage of staff for all areas needed to conduct a countywide election.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of statewide contract to provide temporary staffing services will ensure the Department to follow state election laws.
Community Issues/Concerns: Early Voting and Election Day poll locations may not properly staff.
Department Issues/Concerns: Supplemental staff will assist with preparation and conduct of all elections. If the statewide contract is not approved, the Department may not be able to meet state mandated deadlines.
Contract Modification: New Procurement
Total Contract Value:
Contract Value: $2,527,035.32
Prime Vendor: Abacus Corporation
Prime Status: Non-Minority
Location: Morrow, GA
County: Clayton County
Prime Value: $2,537,035.32 or 100.00%
Total Contract Value: $2,537,035.32 or 100.00%
Total Certified Value: $0.00 or 0.00% Click or tap here to enter text.
Exhibits Attached:
Exhibit 1: Copy of Statewide Contract
Exhibit 2: Abacus Bid response - 2025 Election
Exhibit 3: Temporary Staffing Bid Responses Summary
Contact Information:
title
Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,537,035.32 |
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TOTAL: |
$2,537,035.32 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2654-1160: Elections, Registration & Elections, Professional Services - $2,537,035.32
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Key Contract Terms |
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Start Date: Upon execution |
End Date: 6/30/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: n/a
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