Department
External Affairs
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of External Affairs, 23RFP139170A-CJC, Communications and Engagement Services, in an amount not to exceed $407,875.00 with Ava TopRight, LLC, for strategic communications planning and support for Fulton County Government. This action exercises the first of three renewal options. Two renewal options remain. Effective January 1, 2025 through December 31, 2025. (REMOVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Fulton County Department of External Affairs seeks to continue the work with the TopRight agency to support major organizational communications initiatives, including both communications and engagement support to raise awareness of major initiatives and create information tools with accurate, timely messages for Fulton County residents
Scope of Work: The firm will continue work that began in 2024 to enhance Fulton County’s strategic Communications.
Community Impact: Fulton County residents and stakeholders will benefit from improved access to accurate, timely and fact-based information tools about Fulton County programs and services.
Department Recommendation: Approve
Project Implications: This project will support Fulton County's efforts to increase public awareness of vital programs provided by Fulton County Departments and effectiveness of communications efforts.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0953 |
12/20/2023 |
$407,875.00 |
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1st Renewal |
|
|
$407,875.00 |
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Total Revised Amount |
|
|
$815,750.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $407,875.00
Prime Vendor: AVA Top Right, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $326,300.00 or 80.00%
Subcontractor: Cookery PR
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $81,575.00 or 20.00%
Contract Value: $407,875.00 or 100.00%
Contract Value: $81,575.00 or 20.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Jessica Corbitt, Director, Department of External Affairs, 404-612-8300
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$407,875.00 |
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Previous Adjustments: |
$0.00 |
|
This Request: |
$407,875.00 |
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TOTAL: |
$815,750.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1160: General, Non-Agency, Professional Services (pending approval of the FY25 budget)
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two Renewal Options Remain |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2024 |
12/2/2024 |