Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to close out a contract - Department of Real Estate and Asset Management, 20ITB126371C-CG Towing and Wrecker Services for County Fleet in the amount not to exceed $8,118.00 with S&W Services of Atlanta Inc. (Atlanta, GA), for final payment for services rendered in January 2024 through March 2024 for towing and wrecker services for Fulton County fleet vehicles. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-416(g), the purpose of the closeout process is to verify that both parties to the contract have fulfilled their contractual obligations and that there are no responsibilities remaining. A contract is completed when all goods and services have been received and accepted; all reports have been delivered and accepted; all administrative actions have been accomplished; all county furnished equipment and material has been returned; and final payment has been made to the contractor.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On December 20, 2023, the BOC approved a new contract 23ITB138872C-JNJ, Towing and Wrecker Services for County Fleet, in the total amount of $60,000.00 with CSS Transportation, LLC, to provide towing and wrecker services for County fleet for FY2024. DREAM received the fully executed contract on April 4, 2024.
Fulton County fleet had approximately 45 towing incidents from January 2024, through end of March 2024. Now, DREAM is requesting approval to close out the contract to allow the final payment of invoices in the total amount not to exceed of $8,118.00 to S&W Services of Atlanta, Inc. for services rendered in January 2024 through March 2024 for towing and wrecker services for County fleet.
Scope of Work: This contract provides towing services, tire changing, lock out assistance and battery charging/starting services for the County’s fleet vehicles on an “as-needed” basis for 24 hours a day, 7 days per week.
The category of vehicle is as follows:
• Light-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 14,000 pounds or less.
• Medium-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 10,001 to 25,999 pounds or less.
• Heavy-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 26,000 pounds or heavier.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of closed out of contract.
Project Implications: This contract requires specialty tools, equipment, training, and skills. Towing and wrecker services for County fleet will not be performed in a timely or cost-effective manner if not available.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this close out contract is not approved, the Department will not be able to pay final payment of invoices for services rendered from January 2024 through March 2024 for towing and wrecker services for Fulton County fleet.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0213 |
3/17/21 |
$40,000.00 |
|
1st Renewal |
21,0931 |
12/1/21 |
$40,000.00 |
|
2nd Renewal |
22-0705 |
10/5/22 |
$30,000.00 |
|
Contract Close-Out |
|
|
$8,118.00 |
|
Total Revised Amount |
|
|
$118,118.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $8,118.00
Prime Vendor: S&W Services of Atlanta Inc.
Prime Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $8,118.00 or 100.00%
Total Contract Value: $8,118.00 or 100.00%
Total Certified Value: $8,118.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Towing Services Invoice Statements Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$40,000.00 |
|
Previous Adjustments: |
$70,000.00 |
|
This Request: |
$8,118.00 |
|
TOTAL: |
$118,118.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage Parts- $8,118.00
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Key Contract Terms |
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Start Date: N/A |
End Date: N/A |
|
Cost Adjustment: N/A |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |