Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order of less than 10% - Fulton County Library System, 22RFP040222K-CRB, Design/Build Services for the Martin Luther King, Jr. Library Renovation, for the Library Capital Improvement Program, Phase II (FCLS-CIP), in an amount not to exceed $54,257.00 with Albion General Contractors, Inc. (Sandy Springs, GA), to amend existing contract for additional funding due to escalation in construction costs for the Design/Build services for the renovation project for the Martin Luther King, Jr. Library. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of Change Order No. 1 to amend the existing contract for additional funding due to escalation in construction costs for the Design/Build Services for the Martin Luther King, Jr. Library renovation project.
Scope of Work: Modify existing contract for additional funding due to escalation in construction costs submitted by Albion General Contractors, Inc. to provide Design/Build Services through all phases of design and construction for the renovation of the approximately 4,100 sq. ft. Martin Luther King, Jr. Library. This construction cost increase occurred after the renovation project was budgeted.
Though these additional costs are specific to the renovation project for the Martin Luther King, Jr. Library, they are representative of inflationary price escalations, delays in equipment and materials deliveries, and labor shortages now seen throughout the construction industry.
This Change Order for additional funding is necessary to prevent the disruption in the process and enable the completion of construction for the renovation project for the Martin Luther King, Jr. Library.
Community Impact: This effort is necessary for the renovation of the library in the old 4th Ward community of Atlanta, GA. The successful completion of the construction on this library will impact nearby communities as well as communities throughout Fulton County.
Department Recommendation: The Library recommends approval of Change Order less than 10% modifying the existing contract for additional funding for the Design/Build services for renovation for the Martin Luther King, Jr. Library.
Project Implications: This contract intent is to restore the designated, existing facility, economically and efficiently, to a condition which is fully functional to meet the long-term space and services needs of the constituents and employees of Martin Luther King, Jr. Library. The cost of the requested service will be funded using Library Bond Funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this change order is not approved, there may be a potential disruption and delay in performing the Design/Build services for renovation project of the MLK Library.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0871 |
11/16/22 |
$675,875.00 |
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Change Order No. 1 |
|
|
$54,257.00 |
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Total Revised Amount |
|
|
$730,132.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $54,257.00
Prime Vendor: Albion General Contractors, Inc.
Prime Status: Small Business Enterprise (SBE)
Location: Sandy Springs, GA
County: Fulton County
Prime Value: $54,257.00 or 100.00%
Total Contract Value: $54,257.00 or 100.00%
Total Certified Value: $54,257.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Change Order No. 1 to Form of Contract
Exhibit 2: Change Order Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$675,875.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$54,257.00 |
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TOTAL: |
$730,132.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L011: Library Bond Capital Phase 2, Library, Central Library- $15,074.91
Funding Line 2:
573-650-6500-L017: Library Bond Capital Phase 2, Library, Cleveland Ave Library -$357.69
Funding Line 3:
573-650-6500-L034: Library Bond Capital Phase 2, Library, East Point Library- $6,121.75
Funding Line 4:
573-650-6500-L035: Library Bond Capital Phase 2, Library, Fairburn Hobgood Palmer Library- $1,176.14
Funding Line 5:
573-650-6500-L036: Library Bond Capital Phase 2, Library, Hapeville Library- $3,136.74
Funding Line 6:
573-650-6500-L039: Library Bond Capital Phase 2, Library, East Point Library- $28,389.77
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Key Contract Terms |
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Start Date: Effective upon BOC approval |
End Date: Completion of construction project as determined by Fulton County |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2023 |
9/30/2023 |