Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138782C-JNJ, Glass and Plexiglas Repair and Replacement in the total amount not to exceed $105,000.00 with (A) Brad Construction Company II, LLC (Fayetteville, GA) in the amount not to exceed $30,000.00; and (B) P & E Mirror and Glass, LLC (Atlanta, GA) in the amount not to exceed $75,000.00, to provide glass and Plexiglas repair and replacement on an “as needed” basis for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts provide repair, installation and/or replacement of damaged glass and/or Plexiglas at Fulton County facilities on an “as needed” basis for FY2026.
Scope of Work: The scope of work will vary by individual projects as assigned over the term of these contracts. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, table-top glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products provided under these contracts exclude automobiles and truck window glass.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts and the requested spending authorities in the total amount of $105,000 is sufficient to cover the costs for labor, materials, and pending repairs and replacement of glass windows and Plexiglas projects coming out of warranty due to an increase of climate related damages for FY2026.
Project Implications: These contracts require specialty tools, equipment, training, and skills. Glass and Plexiglas repair and replacement will not be performed in a timely or cost-effective manner if these contracts are not approved.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these renewal contracts are not approved, the Department cannot provide glass and Plexiglas repair and replacement for County facilities.
Contract Modification
(A)Brad Construction Company II
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0057 |
1/24/24 |
$65,000.00 |
|
1st Renewal |
24-0623 |
10/2/24 |
$30,000.00 |
|
2nd Renewal |
|
|
$30,000.00 |
|
Total Revised Amount |
|
|
$125,000.00 |
(B)P & E Mirror and Glass, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0057 |
1/24/24 |
$40,000.00 |
|
1st Renewal |
24-0623 |
10/2/24 |
$75,000.00 |
|
2nd Renewal |
|
|
$75,000.00 |
|
Total Revised Amount |
|
|
$190,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $105,000.00
(A)
Prime Vendor: Brad Construction Company II, LLC
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total Certified Value: $75,000.00 or 100.00%
(B)
Prime Vendor: P & E Mirror and Glass, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $30,000.00 or 100.00%
Grand Contract Value: $105,000.00 or 100.00%
Grand Certified Value: $105,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$105,000.00 |
|
Previous Adjustments: |
$105,000.00 |
|
This Request: |
$105,000.00 |
|
TOTAL: |
$315,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $65,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $40,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Brad Construction Company II, LLC 76
P & E Mirror 70
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |