Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award a contract without competition - Registration and Elections in the amount of $398,258.75 with KNOWiNK, LLC (St Louis, MO) to provide additional Poll Pads and accessories for the increase in poll locations on Election Day. Effective upon BOC approval. (MOTION TO APPROVE FAILED ON 6/16/21) (REMOVED)
ITEM REMOVED FROM THE REGULAR MEETING AGENDA AS REQUESTED BY THE COUNTY MANAGER
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined there is only once source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This request is required in order to comply with new legislation. Per Senate Bill 202, Section 18, the revised Code Section 21-2-263 states for polling locations that have more than 2,000 voters and wait times longer than an hour would have to split the precinct. Registration and Elections will need to increase the number of poll locations from 255 to 271 which will require additional equipment and Wifi capability on Election Day. This request is for the purchase of 300 poll pad packages, annual activation fees, annual maintenance/license fees, data plans for polling locations and equipment accessories. This equipment was procured and selected by the Georgia Secretary of State. This request is pursuant to Purchasing Code Section 102-384(4) When necessary to maintain compatibility with existing equipment or systems, only specified makes and models of technical equipment, software, and parts will satisfy the county’s needs for additional units or replacement items, and only one source is available and Purchasing Code Section 102-384(f) exempt from notice requirements (5) The existence of limited rights in data, patent rights, copyrights, or secret processes; or similar circumstances, makes the supplies and services available from only one source.
Community Impact: None
Department Recommendation: Recommend approval.
Project Implications: Additional equipment is required in order to comply with SB 202
Community Issues/Concerns: None known to the department.
Department Issues/Concerns: None
Contract Modification (Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: KNOWiNK Quote
Contact Information (Type Name, Title, Agency and Phone)
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Richard L. Barron, Director, Registration & Elections
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$398,258.75 |
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TOTAL: |
$398,258.75 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-265-CTCL-1410: Grants, Registration & Elections, Equipment - $398,258.75
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Funding Line 5:
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Cost Adjustment: |
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Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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