Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Public Works, 17RFP031617K-DJ Progressive Design/Build Services for Big Creek Water Reclamation Facility (WRF) Expansion Project Phase 2B in an amount not to exceed of $759,719.88 with Archer Western-Brown and Caldwell Joint Venture (Atlanta, GA) to cover costs associated with previously approved inclement weather days which will extend the project end date to August 7, 2024 and for additional scope of work changes needed for the safe and efficient operation of the future treatment plant. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Pursuant to the contract, this request for a Change Order is required in order to utilize a total of $759,719.88 from the Owner’s Contingency.
Scope of Work: Public Works Department is seeking approval to utilize the Owners Contingency within the contract for the following six (6) items:
|
Item |
Scope of Work Description |
Cost |
|
1 |
JV required compliance with Georgia Power Bulletin 18-23 |
$77,402.73 |
|
2 |
Additional cameras/monitoring equipment to Headworks Building dumpster area |
$55,793.23 |
|
3 |
SCADA upgrades |
$20,794.52 |
|
4 |
Compensation to the JV for the 11 approved weather days during the 2021 project |
$210,239.86 |
|
5 |
Compensation to the JV for the 14 approved weather days for project year 2023 |
$282,845.52 |
|
6 |
Relocation of redundant secondary servers to a more appropriate location away from primary systems |
$112,644,02 |
|
|
TOTAL |
$759,719.88 |
To date the Public Works Department has been given the authority to utilize $598,572.13. This request would put our total authority at $1,358,292.01, which still less than 10% of project total.
Community Impact: No community issues/concerns have been noted.
Department Recommendation: The Department of Public Works recommends approval of this item.
Project Implications: The project implications associated with this request are extremely impactful to the future operation of the completed plant. If the included action items, such as the SCADA upgrades and the secondary sever locations are not completed, this plant would not be consistent with the County’s other facilities, nor will it meet the operation expectations of future County employees and contractors that will work at the plant.
Community Issues/Concerns: No community issues/concerns noted.
Department Issues/Concerns: The 11 weather days associated with project year 2021 were approved under the first change order as Agenda Item No. 22-0661 at the September 21, 2022 meeting of the BOC. Compensation associated with those weather days was not included in previous change orders but will be included in this request pending approval of this agenda item.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0476 |
7/8/2020 |
$274,768,712.00 |
|
Change Order #1 |
22-0661 |
9/21/2022 |
$259,128.00 |
|
Change Order #2 |
23-0075 |
2/1/2023 |
$339,444.13 |
|
Change Order #3 |
|
|
$759,719.88 |
|
Total Revised Amount |
|
|
$276,127,004.01 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $759,719.88
Prime Vendor: Archer Western/Brown and Caldwell (JV)
Prime Status: Archer Western ($683,747.89 or 90.00%) Non-Minority & Brown and Caldwell ($75,971.99 or 10.00%) Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $759,719.88 or 100.00%
Total Contract Value: $759,719.88 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Change Order No. 3 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works Department, 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$274,768,712.00 |
|
Previous Adjustments: |
$598,572.13 |
|
This Request: |
759,719.88 |
|
TOTAL: |
$276,127,004.01 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
235-540-5400-S157: W&S Construction 2020, Public Works, Big Creek Plant Expansion
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Key Contract Terms |
|
Start Date: 8/24/2020 |
End Date: 8/7/2024 |
|
Cost Adjustment: $759,719.88 |
Renewal/Extension Terms: August 7, 2024 |
Overall Contractor Performance Rating: 4
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2023 |
9/30/2023 |