Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 25ITB1356207A-ST, Rental & Maintenance of Deionized Water in an amount not to exceed $12,060.00 with Hydro, Inc (Hoschton, GA) to provide Rental & Maintenance of Deionized Water. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026, through December 31, 2026.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew an existing contract with Hydro, Inc. (Hoschton, GA) to provide rental & maintenance of deionized water.
Scope of Work: This contract defines the responsibilities, deliverables, and service requirements for the leasing, installation, and ongoing maintenance of deionized (DI) water systems to support two laboratory locations. The systems must produce Type II laboratory-grade water in accordance with applicable standards. The scope also includes the regular replacement of all associated filters and tanks necessary for proper system operation.
Community Impact: The County is required to collect and analyze water samples monthly for total coliforms and E. coli. Additionally, the County conducts analyses of treatment plant effluents for these organisms as well as organic and inorganic analytes. Failure to comply with these requirements may result in fines and penalties imposed by Georgia's Environmental Protection Division or the U.S. Environmental Protection Agency. Without deionized water, the county’s laboratory cannot perform these mandatory analyses.
Department Recommendation: The Department recommends approval to renew the existing contract.
Project Implications: Reliable and consistent access to high-quality Type II deionized water is critical to maintaining laboratory processes, ensuring the accuracy of experimental results, and meeting regulatory and quality standards.
Community Issues/Concerns: No issues/concerns were raised by clients concerning the laboratory testing services.
Department Issues/Concerns: The Department of Public Works has no issues or concerns.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
FCC §102-369 |
May 29, 2025 |
$12,060.00 |
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1st Renewal |
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$12,060.00 |
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Total Revised Amount |
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$24,120.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $12,060.00
Prime Vendor: Hydro Inc.
Prime Status: Non-Minority
Location: Hoschton, GA
County: Jackson County
Prime Value: $12,060.00 or 100.00%
Total Contract Value: $12,060.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Renewal Evaluation Form
Exhibit 3: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$12,060.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$12,060.00 |
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TOTAL: |
$24,120.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5488-1160: Water & Sewer Revenue, Public Works, Professional Services - $12,060.00.
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |