Department
Real Estate and Asset Management
Requested Action
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, 25ITB1366580C-GS, Modular Workstations and Free Standing Furniture Countywide, in an total amount not to exceed $1,500,000.00, with Group A: (A) Office Design Concept GA, LLC (Atlanta, GA) in an amount not to exceed $433,330.00; (B) Bright Interiors Group (Decatur, GA) in an amount not to exceed $433,330.00; (C) Corporate Environments (Atlanta, GA) in an amount not to exceed $433,330.00 to provide office modular workstation systems and free standalone furniture for Fulton County agencies on an “as needed” basis; and Group B: Office Design Concept GA, LLC (Atlanta, GA) in an amount not to exceed $200,010.00, to provide all labor for breaking down and reconfigurations of existing workstations and office relocation by requested user departments for Fulton County agencies on an “as needed” basis. Effective upon execution of contract through December 31, 2025, with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than$100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Request approval of recommended proposals to provide Modular Workstations and Free-Standing Furniture Countywide for Fulton County agencies on an “as needed” basis, as requested by user departments for fiscal year 2025.
Scope of Work: These contracts furnish all materials, labor, tools, equipment, transportation and appurtenances necessary to provide a variety of office modular workstations systems and free standalone furniture on an “as needed” basis as requested by user departments.
The Scope of work includes but not limited to:
• Modular Furniture
• Re-configurations
• Purchase of new furniture
• Inventory of existing materials, and
• Receiving/installation of new material per job
• Office relocation/moves as requested
Office Furniture systems are designed to interconnect to provide comprehensive office furniture environments through the ability to form a variety of workstation configurations that are designed to accommodate staff functional needs.
(A) Office Design Concept GA, LLC: provides new office modular workstation systems and free standalone furniture, replacement components, and inventory of parts and supplies for new and existing furniture for Typical A, B & C manufacturer brand furniture; and standby for requested office relocation moves - $433,330.00.
(B) Bright Interiors Group: provides new office modular workstation systems and free standalone furniture, replacement components, and inventory of parts and supplies for new and existing furniture for Typical A, B & C manufacturer brand furniture; and standby for requested office relocation moves - $433,330.00.
(C) Corporate Environment of Georgia: provides new office modular workstation systems and free standalone furniture, replacement components, and inventory of parts and supplies for new and existing furniture for Typical A, B & C manufacturer brand furniture; and standby for requested office relocation moves - $433,330.00.
(D) Office Design Concept GA, LLC: provides all labor for breaking down and reconfigurations of existing workstations, miscellaneous labor to include handling and transportation for requested office relocation moves, and secure warehouse storage space - $200,010.00.
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsive and responsible bidders to provide office modular workstations systems and free standalone furniture for Fulton County agencies on an “as needed” basis, as requested by user departments, for fiscal year 2025.
The recommendation was based on the bidders’ prices for Group A: line items #1 - #7 (Typical A, B & C for single and cluster modular workstation systems that were described specifically in the diagram configurations in Section 9, Exhibits A in the ITB, & Design and project management) and Group B: line items #8 - #12 (Labor flat rates for installation and reconfigurations of new and existing office furniture; Miscellaneous labor; Pre-approved overtime /weekend; Labor for furniture inventory; and Warehouse storage space per square footage.).
The award recommendations are determined in two (2) categories, Group A & Group B: First, the lowest and responsible bidders (multiple) for combined Group A (Typical A, B & C Workstations); and Second, the lowest single bidder for Group B (Hourly Labor Rates), tearing down and rebuilding existing workstations, trucks & equipment, furniture inventory and warehouse space. These factors will determine the lowest responsive and responsible bidders to provide modular workstation systems and breaking down and reconfigurations of existing furniture for requested office moves on an “as-needed” basis for Fulton County.
Modular Workstations:
The County received and evaluated 5 bid responses to the solicitation. Only 4 out of 5 bidders submitted pricing for modular workstations Group A. The lowest bidder Office Design Concept, LLC submitted a bid of $43,066.33; the second lowest bidder Bright Interiors Group submitted a bid of $55,037.75; the third lowest bidder Corporate Environment of Georgia submitted a bid of $55,226.81 and the fourth lowest bidder Hyer Office Furniture, Inc submitted a bid of $65,694.18. All of the bidders provide product lines that meet the County requirements, particularly the most commonly requested existing brands (MAXON, HON and National furniture lines, etc.) in the County inventory. Therefore, we recommend awards to the lowest 3 bidders that submitted the most responsible and responsive bids for modular workstations, due to the increase of service requests and projects anticipated during this contract period.
Labor for Furniture Breaking Down and Reconfigurations:
All 5 bidders submitted pricing for Group B, which includes labor rates for various types of services such as: breaking down and reconfiguration of existing workstations, miscellaneous labor to include handling and transportation for office relocation for requested moves, and secure warehouse storage space. There were no ambiguous costs submitted by the bidders. The apparent low bidder, Office Design Concept GA, LLC, offered competitive flat labor discount rates for tearing down and reconfiguring existing workstations. Therefore, we recommend the lowest bidder for award to provide labor for breaking down and reconfiguring existing furniture and office relocation.
Having multiple vendors will provide the County with maximum flexibility and sufficient manpower resources in order to respond to the scope and complexity of the needs of Fulton County.
Project Implications: These contracts provide all the necessary labor, equipment, transportation and materials to provide modular furniture and free-standing furniture to countywide agencies.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contracts are not approved, this will negate department’s ability to provide modular furniture and free-standing furniture for countywide agencies.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,500,000.00
(A)
Contract Value: $633,340.00
Prime Vendor: Office Design Concept GA, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $633,340.00 or 100.00%
Total Contract Value: $633,340.00 or 100.00%
Total Certified Value: $633,340.00 or 100.00%
(B)
Contract Value: $433,330.00
Prime Vendor: Bright Interiors Group
Prime Status: African American Female Business Enterprise
Location: Decatur, GA
County: Dekalb County
Prime Value: $433,330.00 or 100.00%
Total Contract Value: $433,330.00 or 100.00%
Total Certified Value: $433,330.00 or 100.00%
(C)
Contract Value: $433,330.00
Prime Vendor: Corporate Environments
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $433,330.00 or 100.00%
Total Contract Value: $433,330.00 or 100.00%
Total Certified Value: $433,330.00 or 100.00%
Grand Contract Value: $1,500,000.00 or 100.00%
Grand Certified Value: $1,500,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Bid Tabulation
Exhibit 2: Department Recommendation
Exhibit 3: Performance Evaluations
Contact Information
Joseph N. Davis , Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,500,000.00 |
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TOTAL: |
$1,500,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-TBD-TBD-1458: $1,500,000.00 “Subject to availability of funding and the contingent approval for user departments”
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Key Contract Terms |
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Start Date: Upon Approval |
End Date: 12/31/2025 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two one-year renewal options. |
Overall Contractor Performance Rating:
Office Design Concept GA, LLC 91
Corporate Environments New Vendor
Bright Interiors Group New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2025 |
3/31/2025 |