Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Finance Department, 25RFPDENT052325C-MH, Employee Healthcare Benefit Plan - Dental with Aetna Life Insurance Company (Atlanta, GA) to administer: [1] Dental PPO (DPPO) Plan on a self-funded basis and [2] Dental HMO (DHMO) Plan on an insured basis, to eligible employees, retirees, beneficiaries and their covered dependents. This action exercises the first of four renewal options. Three renewal options remain. Effective dates: January 1, 2027, through December 31, 2027.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The continuous of Employee Healthcare Benefit Plan - Dental with Aetna Life Insurance Company (Atlanta, GA): [1] Dental PPO (DPPO) Plan on a self-funded basis and [2] Dental HMO (DHMO) Plan on an insured basis, to eligible employees, retirees, beneficiaries and their covered dependents.
Community Impact: This contract provides dental plan benefit coverage to eligible Fulton County active employees, retirees, beneficiaries and covered dependents.
Department Recommendation: The Finance Department recommends renewal of the above options.
Project Implications: Approval is needed immediately begin communication to employees, retirees and beneficiaries for open enrollment.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification:
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CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
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Original Award Amount |
25-0708 |
9/17/2025 |
Based on enrollment rates |
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1st Renewal |
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Based on enrollment rates |
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Total Revised Amount |
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Based on enrollment rates |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Based on enrollment per approved rates.
Prime Vendor: Aetna Life Insurance Company
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County `
Prime Value: TBD (Agreed to Rate)
Subcontractor: SCR Consulting
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: TBD (Agreed to Rate)
Subcontractor: LL AMIS
Subcontractor Status: African American Male Business Enterprise
Location: Buford, GA
County: Gwinnett County
Contract Value: TBD (Agreed to Rate)
Total Contract Value: $TBD (Agreed to Rate)
Total Certified Value: $TBD (Agreed to Rate)
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Ray Turner, Director, Department of Finance, (404) 612-7747
Sabrinna McTier, Deputy Director, Department of Finance (404) 612-7646
Verna Thomas, Benefits Manager, Department of Finance (404) 612-7639
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value (Based on enrollment per approved rates)
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
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TOTAL: |
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Fiscal Impact / Funding Source
Funding Line 1:
426-999-P003-1560: Group Insurance Stabilization, Non-Agency, Administrative
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: 3 renewal options remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2025 |
6/30/2025 |