Department
Real Estate and Asset Management
Requested Action
title
Request approval of lowest responsible bidder - Department of Real Estate and Asset Management, 25ITB1393653C-MH, Medical and Clinical General Cleaning Services in the amount of $288,684.13 with Intercontinental Commercial Services, Inc. (ICS) (Lawrenceville, GA), to provide medical and clinical general cleaning services for five selected Fulton County Health facilities: Adamsville Regional Health Center, Center for Rehabilitation, Fulton County Public Health at 10 Park Place, Oak Hill Child, Adolescent and Family Center, and College Park Regional Health Center for the remainder of FY2026 effective May 15, 2026, through December 31, 2026, with two renewal options.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100.000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract furnishes all materials, labor, equipment, and appurtenances necessary to provide the highest quality medical and clinical general cleaning services at the following selected Fulton County Health facilities:
1. Adamsville Regional Health Center with a total cleanable sq. ft. of 25,200;
2. Center for Rehabilitation with a total cleanable sq. ft. of 44,520;
3. Fulton County Public Health at 10 Park Place with a total cleanable sq. ft. of 40,221;
4. Oak Hill Child, Adolescent and Family Center with a total cleanable sq. ft. of 30,576; and
5. College Park Regional Health Center with a total cleanable sq. ft. of 35,280
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected health facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidder to provide the highest quality medical and clinical general cleaning services for the selected Fulton County Health facilities for fiscal year 2026.
Procedure for Basis of Award:
The recommendation for the award is based on the bidders’ ability to correctly calculate the cost for the cleanable square footage for each facility, including monthly and annual day porter services, and totaling all costs for the five (5) health facilities for a total Base Bid Amount to determine the lowest responsible and responsive bidder complying with the provisions of the ITB.
DREAM also considered the County’s experience with previous cleaning contractors and consultations with other organizations within the cleaning industry. The goal of this process is to award County cleaning contracts to a reliable and responsible company that is financially sound, with sufficient management expertise and medical cleaning experience to provide excellent quality service in return for the County funds expended.
Recommendation: The County received and evaluated fourteen (14) bid responses to the solicitation (with corresponding total base bid amount):
1. A-Action Janitorial Service, Inc. - $338,364.00
2. American Facility Services, Inc.- $460,746.40
3. Cert Group Inc. - $1,486,481.12
4. Dreamy Enterprise - $112,804.00
5. Florida Cleaning Systems, Inc. dba FCS Facility Services - $591,582.28
6. Gray International, LLC - $3,867,792.00
7. Harvey Properties and Lawn Care - $10,570,499.20
8. Intercontinental Commercial Services, Inc.(ICS, Inc.) - $433,026.20
9. KleanPro Facility Services, LLC - $572,163.92
10. LC Management Solutions, LLC - $780,415.60
11. Pristine Mobile Clean, LLC - $322,260.16
12. ProGroup Enterprises, LLC - $862,084.00
13. Victoria’s Cleaners, LLC - $326,837.92
14. 4SYT Industries, LLC - $563,288.08
|
Rank |
Apparent Lowest Bidders |
Amount of Bid |
|
1 |
Dreamy Enterprise |
$112,804.00 |
|
2 |
Pristine Mobile Clean, LLC |
$322,260.16 |
|
3 |
Victoria’s Cleaners, LLC |
$326,837.92 |
|
4 |
A-Action Janitorial Service, Inc. |
$338,364.00 |
|
5 |
Intercontinental Commercial Services, Inc. (ICS) |
$433,026.20 |
After evaluation of all submitted proposals, including a review of each bidder’s ability to accurately calculate costs per cleanable square foot for each facility and the total costs for all five (5) Fulton County Health facilities, it has been determined that the proposed pricing submitted by the 4 apparent low bidders, (Dreamy Enterprise, Pristine Mobile Clean, Victoria’s Cleaners, LLC and A-Action Janitorial Service, Inc.) falls below the medical-grade cleaning cost range typically required for these types of facilities and were therefore deemed non-responsible. The solicitation stated that the County would accept bid responses specifically tailored to solve our medical and clinical janitorial problems and that Bidders must show that they can deliver services equal to or better than minimum services levels. Currently, industry standards for medical-grade cleaning services average between $0.20 and $0.30 per square foot, which would place the estimated annual total costs for these facilities between $421,912 and $550,000. In past years, awarded vendors outside of the industry bid range struggled to perform at an acceptable level for specialized medical facility cleaning services.
Intercontinental Commercial Services, Inc. (ICS) submitted a responsive and responsible proposal in the amount of $433,026.20 for a 12-month period, which is within a reasonable range of industry standards. Intercontinental Commercial Services, Inc. (ICS) does have a current contract with Fulton County and has performed very well and has proven to be competent.
Based on these findings, we recommend the award to Intercontinental Commercial Services, Inc. (ICS), to provide medical and clinical general cleaning services for the selected Fulton County Health facilities for the remainder FY2026.
This is a time and materials contract. The total requested spending authority in the amount of $288,684.13 covers the cost for materials, cleaning supplies, and labor hours to maintain the required cleaning services for the remaining 8 months of FY2026 (May 15, 2026 through December 31, 2026).
Project Implications: This contract is designed to provide and maintain sustainable clean and sanitary County facilities. The effective cleaning program is a critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department will not be able to provide the specialized medical and clinical cleaning services required for the selected Fulton County Health facilities.
Contract Modification: This is a new procurement.
Contract & Compliance Information
Contract Value: $288,684.13
Prime Vendor: Intercontinental Commercial Services, Inc. (ICS)
Prime Status: Asian Male Business Enterprise
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $288,684.13 or 100.00%
Total Contract Value: $288,684.13 or 100.00%
Total Certified Value: $288,684.13 or 100.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation
Exhibit 3: Department Recommendation Memo
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$288,684.13 |
|
TOTAL: |
$288,684.13 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5212-1176: General, Real Estate and Asset Management, Cleaning Services- $288,684.13.
|
Key Contract Terms |
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Start Date: 5/15/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: 73
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
3/31/2026 |