Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITBC089A-JWT, Manholes, Frames, Grates, and Accessories, in an amount not to exceed $360,742.45 with Ferguson Waterworks (Norcross, GA), to provide manholes, frames. grates, and accessories. This action exercises the second of two renewal options. No renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to renew an existing contract with Ferguson Waterworks to provide manholes, frames, grates, and accessories.
Scope of Work: Ferguson Waterworks will provide manholes, frames, grates, and accessories to the Department of Public Works for use throughout the North and South Fulton sanitary sewer service areas.
Community Impact: Manholes, frames, grates, and accessories are essential in maintaining the sanitary sewer system. These materials will be used to replace aging and failing sewer infrastructure elements. The structures are also updated periodically to prevent human and environmental health issues related to sewer system failure.
Department Recommendation: The Department of Public Works recommends approval of the existing contract.
Project Implications: Without this contract, these materials will not be available to replace failing structures, which could expose Fulton County to fines and environmental hazards.
Community Issues/Concerns: Public Works staff is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works staff has not raised any issues/concerns.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0205 |
03/15/2023 |
$360,742.45 |
|
1st Renewal |
23-0763 |
11/1/2023 |
$360,742.45 |
|
2nd Renewal |
|
|
$360,742.45 |
|
Total Revised Amount |
|
|
$1,082,227.35 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $360,742.45
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $360,742.45 or 100.00%
Subcontractor: None
Total Contract Value: $360,742.45 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
721,484.90 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$360,742.45 |
|
TOTAL: |
$1,082,227.35 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $180,371.23
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $180,371.22.
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |