Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 19ITB119969A-FB, Soft Dig Services in the amount of $141,425.00 with Southern Hydro Vac., Inc. (Roswell, GA), to provide soft dig services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends to renew existing contract with Southern Hydro, Inc. to provide soft dig services.
Scope of Work: The contract provides soft dig services to assist the Public Works Department locate gas, electric, and telecommunication utility lines that may be located near water and sanitary sewer infrastructure.
Community Impact: Soft Dig services enables Fulton County water system personnel to identify gas, electric, fiber optic, and telephone utilities without digging and minimizes damage to the services which can impact commerce and health of citizens if these lines are damaged.
Department Recommendation: The Department request approval to renew existing contract with Southern Hydro Vac., Inc.
Project Implications: Soft Dig Services provides for a safe method of excavation to uncover and locate other utilities during water system and sanitary sewer emergencies. The use of Soft Dig services increases productivity and adds to safety of Fulton County personnel.
Community Issues/Concerns: No issues or concerns have been raised to Public Works staff.
Department Issues/Concerns: The use of Soft Dig Services provides for safe excavation during water system and sanitary sewer emergencies. The benefits include timely repair of the water and wastewater system restoring services quickly building customer confidence. Damage to other utilities and being liable for loss of service and for damage repair are the benefits of using soft dig technology.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0909 |
11/6/2019 |
$141,425.00 |
|
1st Renewal |
20-0724 |
10/21/2020 |
$141,425.00 |
|
2nd Renewal |
|
|
$141,425.00 |
|
Total Revised Amount |
|
|
$424,275.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Prime Vendor: Southern Hydro Vac., Inc.
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $141,425.00 or 100.00%
Subcontractor: None
Total Contract Value: $141,425.00 or 100.00%
Total M/FBE Values: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
|
Original Approved Amount: |
$141,425.00 |
|
Previous Adjustments: |
$141,425.00 |
|
This Request: |
$141,425.00 |
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TOTAL: |
$424,275.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $141,425.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2021 |
7/6/2021 |