Department
Real Estate and Asset Management
Requested Action
title
Request approval to rescind an award - Department of Real Estate and Asset Management, Sourcewell Contract RFP #032824-CER, Equipment, Product, or Services with Certified Stainless Service, Inc. dba West-Mark through Sourcewell’s Authorized Representative Vacutek, LLC (Austell, GA), for the purchase and delivery of one (1) Hydro Sewer Jetting Truck, Aquatech SJR-1500 (steel water tank), with a 1,500 gallon capacity for the Fulton County Public Works Department. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-421, when a contract requires termination or rescission of the award, it shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On August 21, 2024, the BOC approved the utilization of cooperative purchasing contract, Sourcewell Contract RFP #032824-CER, Equipment, Product, or Services, as BOC Item #24-0539 with with Certified Stainless Service, Inc. dba West-Mark through Sourcewell's Authorized Representative Vacutek, LLC (Austell, GA), in an amount not to exceed $313,111.81, to purchase and deliver one (1) Hydro Sewer Jetting Truck, Aquatech SJR-1500 (steel water tank), with a 1,500 gallon capacity for the Fulton County Public Works Department.
Now, DREAM is requesting approval to rescind that award and to terminate the Purchase Order on behalf of the Public Works Department because the awarded vendor can no longer provide the needed equipment. In response, the Public Works Department searched and located an equivalent sewer cleaner, 1,500-gallon capacity single-mounted truck that is readily available at an authorized representative dealer at a comparable cost in the amount not to exceed $313,255.00, which will be presented as a separate agenda item for approval to the Board of Commissioners.
Scope of Work: Non-Applicable
Community Impact: None the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to rescind the award and terminate the Purchase Order on behalf of the Public Works Department.
Project Implications: This rescission of the award allows the County to move forward to obtain another contractor to provide the replacement equipment for the Public Works Department.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this request to rescind the award is not approved, the Department cannot move forward with obtaining another Contractor to provide a replacement for this specialize equipment for the Public Works Department.
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: Request to rescind award Memo
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$313,111.81 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
-$313,111.81 |
|
TOTAL: |
$0.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Equipment- $313,111.81
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: No CPR
Would you select/recommend this vendor again?
Yes
|
Report Period Start: N/A |
Report Period End: N/A |
|
Click here to enter a date. |
Click here to enter a date. |