Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITB134833C-MH, Fire Extinguisher Testing and Maintenance Services in the total amount of $75,000.00 with (A) Cintas Fire Protection, Inc. (Norcross, GA) in the amount of $45,000.00 and (B) Summit Fire & Security (Loganville, GA) in the amount of $30,000.00, to provide fire extinguisher testing and maintenance services on an “as-needed” basis Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024 through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts furnish all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site testing and maintenance of fire extinguishers as required by building code.
Scope of Work: The scope of work also includes, but not limited to:
1. Identifying all fire extinguishers installed in the designated building, Annual inspection and certification of all fire extinguishers identified. The annual inspection must include verifying the condition of charge, physical state of valves and fittings on the container and replacement of any damaged clips/pins labels etc.
2. Unscheduled and/or emergency refills, re-charging and/or repairing of specified fire extinguishers.
3. Replace fire extinguishers where the existing ones are defective, after consulting
representatives of Department of Real Estate and Asset Management.
4. Be prepared to recommend and install new fire extinguishers to bring the building space in compliance with the code.
5. Periodic inspections, including six-year testing and maintenance, 12-year testing and hydrostatic testing where required.
6. Work must be performed in accordance with current edition of NFPA 10, portable fire extinguishers and in accordance with the National Association of Fire Equipment Distributors’ (NAFED) Services and Recharge Manual.
7. The contractor must provide loaner extinguishers when extinguishers are removed for work off-site. The contractor must use Nitrogen or dry compressed air when refilling and/or servicing portable extinguishers with a minimum dew point of -60 degree F. Contractor must provide certificate indicating dew point if dry air is used.
8. The contractor, when performing CO2 continuity test on hose assemblies, shall provide an adhesive label indicating month/year test was performed.
Community Impact: The service ensures the safety of the patrons and County staff by ensuring adherence to current fire and life safety building codes.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The $75,000.00 in total spending authority is requested because this is a time and materials contract that requires covering the costs for replacement of all parts/ components and labor for inspections, and maintenance repairs for FY2024.
Project Implications: This contract provides all the necessary fire extinguisher testing, maintenance and replacement services needed to maintain various fire extinguishers at Fulton County north, south, and downtown area locations. Fire and Life Safety Code applicable for buildings mandate that the fire extinguishers must be checked and maintain at least one in a year. Fulton County does not have the staff trained or experienced in carrying out this work.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide fire extinguisher testing and maintenance services Countywide.
Contract Modification
(A) Cintas Fire Protection, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0874 |
11/16/22 |
$45,000.00 |
|
1st Renewal |
|
|
$45,000.00 |
|
Total Revised Amount |
|
|
$90,000.00 |
(B) Summit Fire & Security
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0874 |
11/16/22 |
$30,000.00 |
|
1st Renewal |
|
|
$30,000.00 |
|
Total Revised Amount |
|
|
$60,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $75,000.00
(A)
Contract Value: $45,000.00
Prime Vendor: Cintas Fire Protection, Inc.
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $45,000.00 or 100.00%
Total Contract Value: $45,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $30,000.00
Prime Vendor: Summit Fire & Security
Prime Status: Non-Minority
Location: Loganville, GA
County: Gwinnett County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $75,000.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$75,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$75,000.00 |
|
TOTAL: |
$150,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $55,000.00 “Subject to availability of funding adopted for FY 2024 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $20,000.00 “Subject to availability of funding adopted for FY 2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |