Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Public Works, 19RFP090419K-DB, Operation & Maintenance Services for Wastewater Facilities & Pump Stations in the North Fulton Service Area in an amount not to exceed $909,668.00 with Veolia Water North America-South, LLC (Boston, MA), to provide operation and maintenance services at wastewater facilities and pump stations in North Fulton. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The Department of Public Works is requesting an increase in spending authority to the 2024 PO #24SC090419K-DB with Veolia Water North America-South in the amount of $909,668.00 to cover the added cost in operating the new 32 MGD membrane Big Creek wastewater plant in accordance with the master contract (#19RFP09019K-DB).
Scope of Work:
As part of the annual Operation & Maintenance contract and Purchase Order (#24SC090419K-DB), Veolia Water North America is authorized to spend $16,301,814.70 as part of their 2024 fixed fee to operate all of the North Fulton assets, including 3 wastewater treatment facilities, all wastewater lift stations, and all water pump stations. The fixed fee was based on the assumption that the Big Creek facility would continue to operate as a 24 MGD conventional treatment plant during the entire year. The master contract did have an increased fixed fee component once the 32 MGD membrane treatment plant came into operation of approximately $145,000 per month. The Department of Public Works was actually able to bring the new 32 MGD membrane treatment plant into operation over the summer of 2024 and Veolia started experiencing higher operational costs in June 2024. Therefore, the Purchase Order needs to be increased in order to cover the additional fixed fee costs associated with the new plant. Fortunately, the existing Purchase Order had some contingency included to cover some of these costs, however and additional $909,668.00 is needed for the seven months of 2024 where Veolia operated the newer facility. Public Works staff have reviewed the additional costs and agree that they are reasonable and needed for the successful operation of the new Big Creek facility. Money is available for these expenses in the existing 2024 Public Works O&M budget for this expense.
Community Impact: The successful operation and maintenance of the new Big Creek facility allows for the proper treatment of wastewater throughout the Big Creek service area in North Fulton County.
Department Recommendation: The Department of Public Works recommends approval of the increase in spending authority request.
Project Implications: Failure to increase the spending authority for this operations & maintenance purchase order will result in the inability of Fulton County to pay for the increased expenses already incurred by Veolia.
Community Issues/Concerns: No community issues or concerns are known to Public Works.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with this increase in spending authority request.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0133 |
2/19/2020 |
$8,728,340.00 |
|
FY Year 2021 |
|
|
$18,166,470.00 |
|
FY Year 2022 |
|
|
$18,711,464.00 |
|
FY Year 2023 |
|
|
$19,272,808.00 |
|
FY Year 2024 |
|
|
$19,850,992.00 |
|
FY Year 2025 (partial) |
|
|
$10,475,341.00 |
|
Amendment No. 1 |
|
|
$909,668.00 |
|
Total Revised Amount |
|
|
$96,115,083.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $909,668.00
Prime Vendor: Veolia Water North America North
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $492,039.42 or 54.09%
Subcontractor: Amtech Drives
Subcontractor Status: Asian Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $3,092.87 or 0.34%
Subcontractor: Jackson Janitorial & Facilities Maintenance, LLC
(Bateman & Styles, LLC)
Subcontractor Status: African American Male Business
Location: Jefferson, GA
County: Jackson County
Contract Value: $3,820.61 or 0.42%
Subcontractor: Custom Klimates
Subcontractor Status: Non-Minority
Location: Canton, GA
County: Cherokee County
Contract Value: $2,456.10 or 0.27%
Subcontractor: D. Clark Harris
Subcontractor Status: White Female Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Contract Value: $21,013.33 or 2.31%
Subcontractor: Global Control Systems Inc.
Subcontractor Status: White Female Business Enterprise
Location: Smyrna, GA
County: Cobb County
Contract Value: $4,275.44 or 0.47%
Subcontractor: Khafra Engineering Consultants, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $85,326.86 or 9.38%
Subcontractor: Let Us Love Your Lawn
Subcontractor Status: African American Female Business Enterprise
Location: Stone Mountain, GA
County: Dekalb County
Contract Value: $17,829.49 or 1.96%
Subcontractor: Slater Infrastructure Group d/b/a Multi-Energy Group, LLC
Subcontractor Status: African American Female Business Enterprise
Location: Alpharetta, GA
County: Fulton County
Contract Value: $85,326.86 or 9.38%
Subcontractor: Prime Power
Subcontractor Status: White Female Business Enterprise
Location: Austell, GA
County: Cobb County
Contract Value: $5,458.01 or 0.60%
Subcontractor: Waste Eliminator, Inc
Subcontractor Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Contract Value: $189,029.0 1or 20.78%
Total Contract Value: $909,668.00 or 100.00%
Total Certified Value: $226,143.46 or 24.86%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works, (404) 612-
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$8,728,340.00 |
|
Previous Adjustments: |
$86,477,975.00 |
|
This Request: |
$909,668.00 |
|
TOTAL: |
$96,115,983.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5463-1160: Water & Sewer Revenue, Public Works, Professional Services
|
Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: |
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Cost Adjustment: |
Renewal/Extension Terms: One, five year renewal option |
Overall Contractor Performance Rating: 70
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
6/1/2024 |
11/15/2024 |