DEPARTMENT
State Court
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to extend an existing contract - State Court, 14RFP93286A-CJC System with File & ServeXpress LLC (Irving, TX), to provide an integrated electronic filing system for all case types within the jurisdiction of the State Court for an additional 12 month period effective October 5, 2025 through October 4, 2026. This is a revenue-generating contract. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Justice and Safety
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: This contract provides a fully integrated e-filing system to accommodate all case filings within the jurisdiction of Clerk of Superior Court, State and Magistrate, and Probate Courts. The E-Filing system will satisfy access to justice issues by making e-filing available to all litigants filing in the Clerk of Superior Court, State and Magistrate, and Probate Courts. The system allows end users to file pleadings and other documents remotely and securely 24 hours a day, every day of the year.
This extension is necessary in order to initiate and complete the procurement process for this service.
Community Impact: None
Department Recommendation: Approval of recommendation.
Project Implications: None
Community Issues/Concerns: None
Department I...
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