File #: 24-0572    Version: 1 Name:
Type: CM Action Item - Health and Human Services Status: Passed
File created: 8/1/2024 In control: Board of Commissioners
On agenda: 9/4/2024 Final action: 9/4/2024
Title: Request approval to renew an existing contract - Department of Public Works, 23ITB458876A-KM, Small Water Meter Installation in an amount not to exceed $620,000.00 with Jewel of the South, Inc. (Conyers, GA), to provide small water meter installation services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
Attachments: 1. Exhibit 1: Contract Renewal Agreement.pdf, 2. Exhibit 2: Contract Renewal Evaluation Form.pdf, 3. Exhibit 3: Contractor Performance Report, 4. 2024-0572 Jewel of The South INC.

DEPARTMENT
Public Works

REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title

Request approval to renew an existing contract - Department of Public Works, 23ITB458876A-KM, Small Water Meter Installation in an amount not to exceed $620,000.00 with Jewel of the South, Inc. (Conyers, GA), to provide small water meter installation services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body

REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.

STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Health and Human Services

COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?

IS THIS A PURCHASING ITEM?
Yes

SUMMARY & BACKGROUND: This contract provides for the installation of small water meter for new developments and replaces existing meters.

Scope of Work: The contractor is responsible for furnishing all materials, labor, tools, equipment and appurtenances necessary for small water meter installation and replacement of small water meters (under 2") as necessary for new water service customers and replaces existing water meters that have reached the end of their useful life. This contract achieves the Department's goals of maintaining system reliability and ensuring fiscal responsibility.

The Water Services Division, working with developers and commercial contractors, has been able to provide the timely installation of new water service through the small meter installation contract.

Community Impact: As part of continue...

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