DEPARTMENT
Public Works
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to renew an existing contract - Department of Public Works, 21ITB000019A-CJC, Water Meter Reading in an amount not to exceed $404,270.88 with Bermex, Inc. (Stow, OH) to provide water meter reading services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Health and Human Services
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND:
Scope of Work: The contractor provides daily water meter readings and completes field service orders for the water distribution system in the north Fulton County service area. In order to accurately bill and collect funds for water use and sewage treatment, the quantity of water used by customers in the north Fulton County water system is continuously metered. Water meters are read on a monthly or bi-monthly basis to determine the amounts used and the associated charges to be billed. The contractor will be required to complete approximately 2,000-meter reads per workday, as assigned by the Department of Public Works and the Department of Finance.
The amount of the first contract renewal for this contract was reduced by having Transfer Orders, Item #7 on the Bid Schedule, performed by Public Works staff. The increase in the current,...
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