DEPARTMENT
Information Technology
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Fulton County Information Technology Department, 23RFP139160B-EC, Digital Multi-functional Devices and Support Services to increase the spending authority $404,097.64 with Standard Office Systems of Atlanta, Inc. (Duluth, GA) to include usage costs in the annual contract. Effective upon BOC approval. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: To amend the existing contract to include usage costs and to increase the spending authority to cover the forecasted leasing and usage costs for the remainder of FY2024. The additional spending authority of $404,097.64 is needed to cover the forecasted leasing and usage costs for the last 5 months of the year at approximately $80K monthly.
Scope of Work: This contract provides, services for print management, patron printing for the public and electronic faxing will be administered; resources for maintenance support, training and technical assistance to the Government Center, Justice Center, and all remote County locations.
All multi-functional devices (MFDs) shall have the following minimum functionality:
? Copying (B&W and Color)
? Network Printing (B&W and Color)
? ...
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