DEPARTMENT
Finance
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Finance, 23RFP060923C-MH, Printing & Mailing Water and Sewer Bills in an amount not to exceed $491,644.00 with Dove Mailing Inc. (Atlanta, GA) to provide printing and mailing of Fulton County water and sewer bills. This action exercises the last of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED)
body
REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: This contract provides for printing and mailing of Water and Sewerage bills for the County's approximately 80,000+ customers.
Scope of Work: The amount requested will accommodate anticipated demand and current postal rates. As customers enroll with electronic billing, printing and mailing costs are expected to decrease in subsequent years. The contract price is a per unit amount, of which Dove Printing receives $0.22 cents per mailing, plus the US postal rate, which increased to $0.60 per item in mid-2025, and Finance anticipates a US Postal service increase in 2026 to an estimated $0.66 per item mailed. The requested increase also includes an estimate for potential new customers that would receive these mailings. The base fee to Dove mailing remains the same as 2025 at $0.22 per mailed bill....
Click here for full text