DEPARTMENT
Senior Services
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to close out an existing contract - Department of Senior Services, 21ITB000028A-CJC, Indigent Burial Services in the amount of $61,226.25 with Mutual Meadows, Inc. (Peachtree Corners, GA) for the final payment covering services rendered April 2025 through May 2025. Effective upon Board approval. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-416(g), the purpose of the closeout process is to verify that both parties to the contract have fulfilled their contractual obligations and that there are no responsibilities remaining. A contract is completed when all goods and services have been received and accepted; all reports have been delivered and accepted; all administrative actions have been accomplished; all county furnished equipment and material has been returned; and final payment has been made to the contractor.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Health and Human Services
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
Is this a purchasing item?
Yes
Summary & Background: The Mutual Meadows, Inc. contract was extended for an additional 90-day period beginning January 1, 2025, with an expiration date of March 31, 2025, in the amount of $109,193.75. The 90-day extension was required for the re-procurement (solicitation) of indigent burial services. Services provided from January 1, 2025 - March 31, 2025, exceeded the total authority. January services were twice the average monthly invoice. The authority was exceeded in February by $6,051.25. The March 2025 invoice was $55,175.00. The Department of Senior Services affirms that the payments were warranted and outside the contract extension...
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