DEPARTMENT
Information Technology
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Information Technology Department, 23RFP139160B-EC, Digital Multi-functional Devices and Support Services in an amount not to exceed $1,341,750.00 with Standard Office Systems of Atlanta, Inc. (Duluth, GA) to provide maintenance, supplies, support services, and software and associated hardware for all multi-function devices countywide. This action exercises the second of four renewal options. Two renewal options remain. Effective dates: January 1, 2026, through December 31, 2026.
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewals requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: This contract provides scanning, printing, and faxing capabilities and services are pertinent and necessary for the efficient operation of all County departments.
Scope of Work: This contract provides multi-function devices (MDF) that facilitate scanning, printing, and faxing capabilities for the County. These systems have software for handling printing requests. Cost efficiencies will be achieved from technological improvements by lower power consumption and more efficient software tools. The vendor will provide support resources in addition to providing training and technical assistance. The vendor replaces and recycles all toner cartridges; provides m...
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