DEPARTMENT
Registration & Elections
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Registration and Elections, 22ITBC031722MH-C, Printing Ballots for absentee voting in an amount not to exceed $76,610.00 to Tattnall Journal, Inc. dba Tattnall Ballot solutions (Reidsville, GA) to provide ballot printing services for the May 24, 2022 General Primary Election. Effective upon Board approval. (APPROVED AS AMENDED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND
On February 25, 2022, the Department of Purchasing & Contract Compliance issued a solicitation 22ITBC031722MH-C, Printing Ballots for Absentee Voting. Based on the budget estimate of $100,000 per election for the services provided by the User Department, the Department of Purchasing & Contract Compliance threshold requirements made the solicitation a formal solicitation and was issued as an Invitation to Bid - Commodity ("ITBC").
Scope of Work: This vendor will provide the ballot style setup, provide pre-filled ballots for test deck and print ballots for non-partisan absentee, advance voting and Election Day, based on 5% of 820,000 registered voters, size 11" or 14." Ballots will be produced on a Sub 80lb Dominion ImageCast VoteSecure IR security ballot paper. The purpose of this Invitation to Bid - Commodity ("ITBC") is to establish an indefinite quantity, firm fixed price contract to be used as the...
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