DEPARTMENT
Information Technology
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Information Technology, 21ITB0101B-EC, Countywide Audio-Visual Services and Systems in a total amount not to exceed $1,258,400.00 with (A) AVI-SPL LLC (Duluth, GA) in an amount not to exceed $941,700.00 and (B) Basesix Systems, LLC (Marietta, GA) in an amount not to exceed $316,700.00, to provide Countywide audio-visual systems, equipment, support and services. This action exercises the second of two renewal options. No renewal option remains. Effective January 1, 2023 through December 31, 2023. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND
BOC Item 21ITB0101B-EC ($1,258,400.00) represents a 59% ($518,000.00) increase in spending authority FY2023 over FY2022 due to the construction of a new Warehouse (Warehouse D Union City Project) with additional Audiovisual requirements exceeding $700,000.00 for phase I in 2022 and $600,000 in 2023 for Phase II. Phase I of the Warehouse D Project proposal attached. Proposal for Phase II will occur in Q1 of 2023. The Scope of Work for the Warehouse D Project remains the same as existing libraries and county facilities.
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