File #: 24-0681    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Passed
File created: 9/16/2024 In control: Board of Commissioners
On agenda: 10/16/2024 Final action: 10/16/2024
Title: Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23RFP138733K-BKJ, Standby Professional Services for Facilities Related Planning, Design, Engineering and Assessments - Architectural and Engineering Services, in the total amount not to exceed $1,600,000.00 with (A) Sizemore Group, LLC (Atlanta, GA) in an amount not to exceed $400,000.00; (B) KHAFRA Engineering Consultants, Inc. (Atlanta, GA) in an amount not to exceed $400,000.00; (C) Heery + Russell, a joint venture (Atlanta, GA) in an amount not to exceed $400,000.00; and (D) WSP USA Environmental & Infrastructure, Inc. (Kennesaw, GA) in an amount not to exceed $400,000.00, to provide standby professional services for facilities related design, engineering and assessments. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
Attachments: 1. Exhibit 1 Contract Renewal Agreement- (A) Sizemore Group, LLC, 2. Exhibit 1 Contract Renewal Agreement- (B) Khafra Engineering Consultants, Inc, 3. Exhibit 1 Contract Renewal Agreement- (C) Heery + Russell, a joint venture, 4. Exhibit 1 Contract Renewal Agreement- (D) WSP USA Environmental, 5. Exhibit 2 Contractor's Performance Report - SIZEMORE WSP TURNER RUSSELL KHAFRA, 6. Exhibit 3 Contract Renewal Evaluation Form -Standby Professional Services A & E

DEPARTMENT
Real Estate and Asset Management

REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title

Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23RFP138733K-BKJ, Standby Professional Services for Facilities Related Planning, Design, Engineering and Assessments - Architectural and Engineering Services, in the total amount not to exceed $1,600,000.00 with (A) Sizemore Group, LLC (Atlanta, GA) in an amount not to exceed $400,000.00; (B) KHAFRA Engineering Consultants, Inc. (Atlanta, GA) in an amount not to exceed $400,000.00; (C) Heery + Russell, a joint venture (Atlanta, GA) in an amount not to exceed $400,000.00; and (D) WSP USA Environmental & Infrastructure, Inc. (Kennesaw, GA) in an amount not to exceed $400,000.00, to provide standby professional services for facilities related design, engineering and assessments. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body

REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.

STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government

COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?

IS THIS A PURCHASING ITEM?
Yes

SUMMARY & BACKGROUND: This contract provides professional services in the areas of architecture and engineering services on an as needed, task order assignment basis for a variety of capital projects in support of the Department of Real Estate and Asset Management.

Scope of Work: The...

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