DEPARTMENT
Real Estate and Asset Management
REQUESTED ACTION
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Request approval to renew existing contracts - Department of Real Estate and Asset Management, 25ITB1315442C-JNJ, Preventive and Predictive Maintenance Services for Chillers in the total amount not to exceed $1,200,000.00 with (A) Daikin Applied Americas Inc. (Minneapolis, MN) in an amount not to exceed $400,000.00; (B) Mechanical Services, Inc. (Marietta, GA) in an amount not to exceed $400,000.00; and (C) Mallory & Evans (Scottdale, GA) in an amount not to exceed $400,000.00, to provide standby on-site preventive and predictive maintenance services for chillers on an "as needed" basis for all Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026 through December 31, 2026.
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REQUIREMENT FOR BOARD ACTION
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: These contracts furnish all materials, labor, tools, equipment, parts, and appurtenances necessary to provide standby on-site preventive and predictive maintenance services for chillers on an "as needed" basis for Countywide facilities for FY2026.
Scope of Work: The scope of work includes but not limited to:
(A) Annual Task Requirements for Chillers:
1. General Maintenance (equipment testing)
2. Lube System (analysis of the oil & disposing waste in compliance with EPA/OSHA)
3. Purge System (Shutdown/start up services)
4. Controls (check and calibrate operation)
5. Electrical...
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