DEPARTMENT
Library
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to increase spending authority - Library, 24SSREQ1339341B-RT, Tablet Stations with EnvisionWare, Inc. in an amount not to exceed $9,404.24 for the purchase of eight (8) additional Hublet Tablet Stations to be distributed throughout the library system. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Arts and Libraries
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: On December 18, 2024, the BOC approved the initial request using 100% of grant funds in the amount of $106,195.76. The library has decided to purchase additional units using General Fund funding. This additional funding request will ensure that the library can purchase the tablet stations and distribute tablet stations to all library branches within this funding cycle.
Scope of Work: The Library System currently has 15 EnvisionWare tablet base stations. With the purchase of these units, the library also purchased the Saas Cloud Management subscription. This subscription provides maintenance for all units along with additional features exclusive to Envisionware. The tablet stations are powered by Hublet and provides unique enhanced online access and user experiences. The tablet stations provide accessibility...
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