DEPARTMENT
Library
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award a contract without competition - Fulton County Library System 25SSREQ1429839B-RT, Automated Handling Systems in an amount not to exceed $1,100,000.00 with Bibliotheca, Inc. (Norcross, GA) to replace the current units for the phase one libraries. Effective upon BOC approval.
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM
Arts and Libraries
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: The current smartSort 100 AMH Systems were installed in 2014-2015. Despite the vendor being able to provide service and maintenance, the cost of repairs is steadily increasing, and parts are becoming scarce. The price to purchase the units is also increasing due to potential tariffs. The quote used for this purpose does not include a tariff markup. The impacted branches are the Metropolitan, Milton, Northwest, South Fulton, Wolf Creek and Alpharetta library. The price quoted for the units is $961,838 but the library is requesting $1,100,000 to ensure the library has enough funding for the purchase if potential tariffs impact vendor pricing. AMH Systems is the book drop and sorting system which saves a tremendous amount of time when considering staff hours. The use of this unit limits the need for additional staffing at the library due to the sorting capabilities and the reduction of workload. The library has two ...
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