REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to renew existing contracts - Fulton County Information Technology, Bid #19ITBC05212019K-DB, Computer Hardware Equipment Refresh in an amount not to exceed $2,058,460.00 with (A) Dell Marketing, L.P. (Round Rock, TX) in the amount of $1,758,460.00 and (B) CDW Government (Vernon Hills, IL) in the amount of $300,000.00 for specialty computing devices to include iPads, IMacs, MS Surface Pros and supporting peripherals. This action exercises the first of two renewal options. One renewal option remains. Effective dates: Upon BOC approval through 12/31/2021.
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND
Scope of Work: The Department of Information Technology recommends approval to renew the existing Computer Hardware Equipment Refresh contract agreement. This project is for the purchase of enterprise class computing devices (PCs, laptops, monitors, docking stations and other computer related equipment) as part of the Technology Refresh Sustain Initiative. All computing devices greater than 5 years of age will be part of the upgrade process. Annually, devices will be replaced that do not meet the new standard. FCIT recommends this approval request is to include the purchase of Specialty devices & accessories (iPads, IMacs, MS Surface Pros and supporting peripherals, docking stations, printers and other computer related equipment).
Community Impact: Implementation of the net new device...
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