DEPARTMENT
Registration & Elections
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a statewide contract - Registration & Elections - SWC99999-SPD-T20270514-0001, Mailing Equipment, Supplies & Maintenance Services in an amount not to exceed $658,907.21 with Quadient, Inc. (Milford, CT) to provide VBM Inbound & Outbound Mailing System. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND:
Scope of Work: The equipment is a high-volume mail assembly solution that processes an unprecedented variety of mail. The process entails using the Georgia Registered Voter Information System to sync with ballot PDFs to print daily ballots in-line as needed. This will eliminate stockpiling of pre-printed ballots which will reduce waste, handling cost, and damage. This will also result in Fulton County being able to easily meet deadlines. The proposed process will include intelligent mail barcode technology with the Fulton County outbound ballot mailing process. The system will be able to track and trace the ballot envelopes all the way to the letter carrier. Each time the barcode is scanned it will show up in the tracking report, which will result in quicker delivery to the recipient by an average of 1-3 business days. The amount of time to process the ballots will be exponentially reduced, allowing staff to keep up with election demands. Human handling and transport of ballot enve...
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