DEPARTMENT
Information Technology
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Information Technology, 22ITBC1006B-PS, Fulton PC Refresh Enterprise Workstation, in an amount not to exceed $850,000.00 with CDW Government LLC (Vernon Hills, IL) to provide enterprise business class desktop personal computers (PCs), laptops, monitors and docking stations, specialty computing devices to include iPads, iMacs, MS Surface Pros and supporting peripherals. Effective upon BOC approval. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND
FCIT is requesting an increase in the 2025 BOC spending authority limit of $1,950,000.00 to address PCs, laptops, and other devices are at nearing end-of-life and are unable to meet the minimum system requirements for upgrading to Windows 11, creating operational risks across multiple departments. An additional $850,000.00 is requested to begin the next phase of computer refreshes and ensure critical services remain uninterrupted.
Scope of Work: ??This contract provides business-class PCs, laptops, monitors, docking stations, and specialty computing devices to support County agencies and IT operations on an as-needed basis.
CDWG Spending Authority
Approved Authority
$...
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