DEPARTMENT
Real Estate and Asset Management
REQUESTED ACTION
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Request approval to increase spending authority - Department of Real Estate and Asset Management, 25ITBC1368307C-JNJ, HVAC Equipment and Parts, in the total amount not to exceed $30,000.00 with Shelton Supply, dba F. M. Shelton, Inc. (Atlanta, GA), to cover the cost to purchase additional HVAC parts and related equipment to maintain a sufficient level of parts on-hand for maintenance/repairs. Effective upon BOC approval. (APPROVED)
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REQUIREMENT FOR BOARD ACTION
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: The requested spending authority of $30,000.00 will allow the Department to purchase additional HVAC parts and related items needed to facilitate in-house HVAC repairs required to keep the County's HVAC systems online and with minimal downtime. The current approved authority is not sufficient to cover the rising cost of HVAC parts and supplies for the remainder of the year.
Scope of Work: This contract provides HVAC manufacturer equipment and replacement parts on an as-needed basis. The contract supports the Department of Real Estate and Asset Management (DREAM) heating and air conditioning staff in performing required maintenance, diagnostic testing, and repairs on approximately 1,000 existing air conditioning systems, ranging from 10,000 to 25,000 BTUs, throughout the County. DREAM receives an average of 2,000 HVAC work orders per year for maintenance-related issues. ...
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