DEPARTMENT
Public Works
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to renew an existing contract - Department of Public Works, 201TB092320A-FB, Large Water Meter Installation Services in the amount of $750,000.00 with Wade Coots Company, Inc. (Austell, GA), to provide large water meter installation services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Health and Human Services
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
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District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: The Department of Public Works recommends approval to renew existing contract to provide large water meter installation services.
Scope of Work: The Large Meter installation contract allows for the installation of large water meters (meters greater than 2") on fire service lines and larger water lines servicing new developments. Additionally, this contract allows for the replacement of existing large water meters when necessary.
The requested spending authority in the total amount of $750,000.00 for FY2023 is equal to the approved amount for FY2022 and required to cover the anticipated demand for new large meter installations as well as an increase in contract unit prices of fifteen percent (15%) to cover increase contractor expenses due to inflation associated with both labor and materials. T...
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