DEPARTMENT
Real Estate and Asset Management
REQUESTED ACTION
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Request approval to increase spending authority - Department of Real Estate and Asset Management, SWC90816, Motor Vehicle Maintenance & Inventory Management Services, in the amount not to exceed $200,000.00 with Automotive Rental Inc. dba Holman (Mt. Laurel, NJ), to cover costs associated with an increased volume of heavy equipment repairs, as well as costs associated with increased labor rates for work on specialized heavy equipment. Effective upon BOC approval.
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REQUIREMENT FOR BOARD ACTION
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND This increased spending authority is requested to cover the approximately 26% increase in the number of non-pursuit vehicle repairs and preventive maintenance cost for heavy equipment for the remainder of FY2025. DREAM is also experiencing increased costs associated with corrective repairs completed on specialized heavy equipment. One recent repair of a sewage vacuum truck for Public Works cost the County $19,000.
The Department does not have adequate staffing, equipment, or resources to complete all needed fleet and heavy equipment repairs. A vehicle in the heavy and specialized equipment category requires specialized mechanics and/or equipment or requires that repairs only be performed by factory-authorized vendors.
Scope of Work: This contract provides active supervision of the vendors in the network including quality of service, ...
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